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Palo Alto Non-Profit Seeking Caring Admin & Office Mngr (Up to $65K)

SVS Group Palo Alto, CA
  • Expired: over a month ago. Applications are no longer accepted.

Palo Alto Non-Profit Seeking Caring Admin & Office Mngr (Up to $65K)

Job Description - Principal Responsibilities:

(Non Profit Experience is a plus!)

Administrative Support (85% of time)

· Provide reception: greet visitors and serve as first contact for general phone calls;

· Coordinate logistics for both on-site and off-site meetings, including coordinating space and catering services, travel arrangements, and preparing meeting materials;

· Perform general administrative duties including sorting and distributing office mail, taking meeting minutes, drafting routine correspondence, creating and maintaining physical and electronic files, updating and maintaining meeting schedules;

· Support grants management by maintaining grantmaking information in grants database, providing technical support to grant applicants, and performing scanning and mailings;

· Support team by responding to mail, email and telephone inquiries;

· Prepare board and grantmaking meeting materials;

· Assist with maintenance of website, including updating content and performing regular quality assurance;

  • Coordinate technical support including managing Apple software and hardware inventory and tech support tickets;

· Manage memberships and subscriptions;

  • Maintain administrative and office systems, policies, procedures and track administrative budgets;
  • Participate in Grants Management team meetings and professional development opportunities to stay up-to-date on developments in the field and compliance requirements; and

· Special projects as assigned.

Office Management for Palo Alto Office (15% of time)

  • Coordination of reception area, kitchen, and conference room maintenance;
  • Maintain inventory, order and manage office and kitchen supplies
  • Serve as point of contact for property manager and vendors as needed;
  • Oversee supply budget and petty cash; and
  • Supervise maintenance of all office equipment and ensure they are in good working order.

Skills and Attributes Needed:

  • At least two years’ experience in administrative support. Nonprofit experience and/or experience in philanthropy a plus.
  • Proven attention to detail, high level of organization, and ability to meet deadlines;
  • Demonstrated initiative, sound judgment, and the tenacity to see tasks through to completion in an accurate and thoughtful manner;
  • Ability to juggle multiple projects and work independently, as well as with others, in a collaborative, often fast-paced, team environment;
  • Excellent customer service skills with emphasis on respectful and tactful communications;

· Excellent oral and written communication skills;

  • Strong information technology skills, including proven advanced experience with Microsoft Office, project management software and database programs;

· Adept at working with people from diverse backgrounds, including staff of grantee organizations, high net worth donors and those with divergent political and world views;

· Empathy and respect for those who do the hard work of developing and raising money for programs and organizations;

· Personal qualities of integrity, credibility and discretion about confidential matters; and

· Demonstrated commitment to PFS values of generosity, respect, integrity, inclusion, commitment and humility.

SVS Group

Why Work Here?

Great compensation and advancement opportunities.

SVS Group Inc. is a company that focuses on getting skilled individuals into a position that can develop into something long-term or even a permanent placement.


Palo Alto, CA