Program Assistant- Biological Sciences And Veterinary Tech

Program Assistant
Biological Sciences and Veterinary Tech Department

Position Summary:

The Program Assistant reports to the Chairperson of the Biological Sciences/ Vet Tech Departments and is responsible for the coordination, implementation, and planning of administrative details such as requisition, inventory, and maintenance of equipment and supplies for the department.

Major Responsibilities Include:

• Edit class schedules (add/remove classes, change dates/times/capacity/instructor of classes) each semester.
• Complete adjunct contracts.
• Complete requisitions for department supplies, institutional memberships, and contractual student paid fees.
• Complete NYSAVT Student Membership Paper Applications to be sent and invoiced for VTS 149.
• Schedule & coordinate Vet Tech HESI Exams.
• Process Vet Tech Dismissals (Drop students from any VTS courses, place VT HOLD on account and mail/email dismissal letters).
• Assist with AVMA data collection and formatting of report for Accreditation.
• Keep track of and update Vet Tech Animal Hospital/Facilities Agreements & Memorandums of Understanding.
• Request insurance certificates for Vet Tech Animal Hospitals/Facilities.
• Complete annual department budget.
• Create faculty appointment slots and links and email them to students so that students can easily schedule appointments with their advisors for registration.
• Assist faculty with registering students.
• Order Instructional Copies of Textbooks for faculty.
• Run Banner reports for data collection, class rosters, and transcripts.
• Maintain communication with Vet Tech Students through weekly mass email distribution updates regarding pertinent program information/updates.
• Pick up/Drop off department mail/copies.
• Organize student files.
• Attend Administrative Assistant Monthly Meetings.
• Attend Vet Tech Advisory Council Meetings.
• Create excel attendance sheets each semester for faculty/adjuncts.
• Request and keep record of adjuncts final attendance rosters with final grades.
• Request and keep record of course syllabi/outlines each semester.
• Assist with set up and coordination of Vet Tech Program Orientation.
• Update all documentation for Vet Tech program.

Minimum Qualifications:

Associate's Degree; strong computer skills, including database/spreadsheet knowledge; ability to work independently and with all levels of staff and faculty; excellent interpersonal skills

And

• Commitment to community college goals and objectives of providing quality programs and services for culturally, socio-economically, ethnically, and academically diverse students and students with disabilities; personal qualities to work effectively and with sensitivity in a multicultural environment; awareness of and commitment to the needs of non-traditional and/or re-entry students with diverse abilities and interests.

Desirable Qualifications:

Bachelor's Degree; research background preferred.

Salary:

All positions are contingent upon adequate funding with an initial salary of $40,800 per year.

Application Process:

The position is open until filled. SUNY Ulster reserves the right to close, continue, cancel, postpone or restart the recruitment at any time.

Applicants must submit the following materials to be considered for the position:

• Cover Letter/ letter of interest
• Resume
• Contact information for three references

Please submit only materials requested. All documents included in your application file become the property of the College. Applicants who fail to submit all required materials will not be considered. Only email submissions will be considered.

We invite you to be part of a dedicated community of learners in a department that puts students first. Please go to www.sunyulster.edu for additional campus community information.

SUNY Ulster is an Affirmative Action/Equal Opportunity Employer. The college encourages applications from all qualified applicants. Applicants who are protected under the Americans with Disabilities Act and who, due to a disability, require accommodations for completing the application process, testing (if required for the position), or the interview, should notify the Human Resources Office 10 working days before the accommodation is required.

Offers of employment are contingent upon Board of Trustee approval. This position is contingent upon adequate funding. Offer and assignment of employment is subject to verification of all information provided on the employment application, fingerprint check, verification of the right to work in the United States and all other required pre-employment conditions are met. This position is in SUNY Ulster's Organization of Professional Administrative Personnel (OPAP) bargaining unit.

Neither the smoking of tobacco (nor other substances) nor the use of electronic vaporizers is permitted on the campus grounds.

SUNY Ulster does not reimburse applicants for travel, lodging or any other costs incurred by applicant to attend interviews. All interviewing costs incurred will be the responsibility of the applicant. Meeting the minimum qualifications does not guarantee an interview.

Conditions of Employment

SUNY Ulster mandates that all employees be fully vaccinated and show proof of completed vaccine status at time of hire. If you cannot receive the COVID-19 vaccine due to a disability/medical reason or sincerely held religious belief, you will be required to follow SUNY Ulster policy and process to apply for an accommodation.

Employment with SUNY Ulster is not complete or official until applicants meet all pre-employment requirements, and the Board of Trustees has approved. Offer and assignment of employment is subject to verification of all information provided on the employment application, fingerprint check, verification of the right to work in the United States and all other required pre-employment conditions are met.Application Process:

The position is open until filled. However, SUNY Ulster reserves the right to close, continue, cancel, postpone or restart the recruitment at any time.

To apply for the position, email the required documents to: resumes@sunyulster.edu

Submission Requirements

• CV
• Cover letter which discusses your qualifications, interests and your ability to serve a diverse student population.
• 3 references

Please submit only materials requested. All documents included in your application file become the property of the College. Applicants who fail to submit all required materials will not be considered. Only email submissions will be considered.

We invite you to be part of a dedicated community of learners in a department that puts students first. Please go to www.suny ulster.edu for additional campus community information.

SUNY Ulster is an Affirmative Action/Equal Opportunity Employer. The college encourages applications from all qualified applicants. Applicants who are protected under the Americans with Disabilities Act and who, due to a disability, require accommodations for completing the application process, testing (if required for the position), or the interview, should notify the Human Resources Office 10 working days before the accommodation is required.

Offer and assignment of employment is subject to verification of all information provided on the employment application, fingerprint check, verification of the right to work in the United States and all other required pre-employment conditions are met.

SUNY Ulster does not reimburse applicants for travel, lodging or any other costs incurred by applicants to attend interviews. All interviewing costs incurred will be the responsibility of the applicant. Meeting the minimum qualifications does not guarantee an interview.

We invite you to be part of a dedicated community of learners in a department that puts students first. Please go to www.sunyulster.edu for additional campus community information.
CONDITIONS OF EMPLOYMENT

SUNY Ulster mandates that all employees be fully vaccinated and show proof of completed vaccine status at time of hire. If you cannot receive the COVID-19 vaccine due to a disability/medical reason or sincerely held religious belief, you will be required to follow SUNY Ulster policy and process to apply for an accommodation.

Employment with SUNY Ulster is not complete or official until applicants meet all pre-employment requirements, and the Board of Trustees has approved. Offer and assignment of employment is subject to verification of all information provided on the employment application, fingerprint check, verification of the right to work in the United States and all other required pre-employment conditions are met.

Please submit only materials requested. All documents included in your application file become the property of the College. Applicants who fail to submit all required materials will not be considered. *Only email submissions will be considered.

We invite you to be part of a dedicated community of learners in a department that puts students first. Please go to www.sunyulster.edu for additional campus community information.

SUNY Ulster is an Affirmative Action/Equal Opportunity Employer. The college encourages applications from all qualified applicants. Applicants who are protected under the Americans with Disabilities Act and who, due to a disability, require accommodations for completing the application process, testing (if required for the position), or the interview, should notify the Human Resources Office 10 working days before the accommodation is required.

Neither the smoking of tobacco (nor other substances) nor the use of electronic vaporizers is permitted on the campus grounds.

SUNY Ulster does not reimburse applicants for travel, lodging or any other costs incurred by applicant to attend interviews. All interviewing costs incurred will be the responsibility of the applicant. Meeting the minimum qualifications does not guarantee an interview.