Administrative Assistant

Russell Tobin & Associates is currently seeking an Administrative Assistant role for our Fortune 500 client in Santa Monica, CA.

Apply today for immediate consideration!

Title: Administrative Assistant I

Pay-range: $24/hour to $25.52/hour on W2

Location: Santa Monica, CA 90404

Contract Length: Till Nov 01, 2023

Responsibilities & Description:

• Receive and screen incoming calls.
• Update and maintain calendars.
• Coordinate travel – provide a folder complete with all travel confirmations and itineraries before your manager leaves for a scheduled trip; all info should be reflected in calendar.
• Organizing and submitting managers expenses
• Manage and oversee department quarterly budgets including process invoices and set up vendors.
• Connect artist phone interviews.
• Organization of all Republic Grammy submissions including documents sent to artist camps with submission recommendations.
• Assist with the creation and organization of press materials including bios, press reports, press kits, media alerts, press releases, event/show invitations, press photos, artwork.
• Responsible for organizing and maintaining department calendars/documents including Media Events, Dark Dates, TV Schedule
• Press Clippings: Research, organize and distribute companywide media alerts detailing artist press coverage.
• Update Republic media contact lists
• Compiling and oversee guest lists for shows and events.
• Pitch regional media for artists on tour if/when instructed to.

Required Skills:

• Ability to interact comfortably and effectively with employees of the company at all levels including Senior Management
• Ability to interact comfortably and effectively with external partners - Strong administrative, organizational and creative skills.
• Strong computer skills are a plus – understanding of Microsoft Office and basic audio/video formats is essential.
• Ability to work under high pressure and speed - Great social and interpersonal skills.
• Ability to keep information highly confidential - Must be flexible and able to multi-task.
• Passion for pop culture and entertainment knowledge is critical.
• 1-2 years of marketing and/or administrative experience.
• Experience supporting more than one senior executive is preferred.

Education:

• Bachelor’s degree in marketing, Business or Communications, 0 - 3 years