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Administrative Assistant

Russell Tobin
Santa Monica, CA
Expired: over a month ago Applications are no longer accepted.
  • $24 to $26 Hourly
  • Vision , Medical , Dental
  • Contractor
Job Description

Russell Tobin & Associates is currently seeking an Administrative Assistant role for our Fortune 500 client in Santa Monica, CA.


Apply today for immediate consideration!


Title: Administrative Assistant I

Pay-range: $24/hour to $25.52/hour on W2

Location: Santa Monica, CA 90404

Contract Length: Till Nov 01, 2023


Responsibilities & Description:

  • Receive and screen incoming calls.
  • Update and maintain calendars.
  • Coordinate travel – provide a folder complete with all travel confirmations and itineraries before your manager leaves for a scheduled trip; all info should be reflected in calendar.
  • Organizing and submitting managers expenses
  • Manage and oversee department quarterly budgets including process invoices and set up vendors.
  • Connect artist phone interviews.
  • Organization of all Republic Grammy submissions including documents sent to artist camps with submission recommendations.
  • Assist with the creation and organization of press materials including bios, press reports, press kits, media alerts, press releases, event/show invitations, press photos, artwork.
  • Responsible for organizing and maintaining department calendars/documents including Media Events, Dark Dates, TV Schedule
  • Press Clippings: Research, organize and distribute companywide media alerts detailing artist press coverage.
  • Update Republic media contact lists
  • Compiling and oversee guest lists for shows and events.
  • Pitch regional media for artists on tour if/when instructed to.

Required Skills:

  • Ability to interact comfortably and effectively with employees of the company at all levels including Senior Management
  • Ability to interact comfortably and effectively with external partners - Strong administrative, organizational and creative skills.
  • Strong computer skills are a plus – understanding of Microsoft Office and basic audio/video formats is essential.
  • Ability to work under high pressure and speed - Great social and interpersonal skills.
  • Ability to keep information highly confidential - Must be flexible and able to multi-task.
  • Passion for pop culture and entertainment knowledge is critical.
  • 1-2 years of marketing and/or administrative experience.
  • Experience supporting more than one senior executive is preferred.


  • Bachelor’s degree in marketing, Business or Communications, 0 - 3 years

Russell Tobin is a leading provider of workforce solutions and talent acquisition.


Russell Tobin

Santa Monica, CA
90404 USA


View All Russell Tobin Jobs



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