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Entry Level Project Coordinator

Russell Tobin & Associates Saint Paul, MN
  • Expired: 21 days ago. Applications are no longer accepted.


50% 1. Independently manages small or routine projects (e.g., annual enterprise risk management (ERM) projects, annual rating agency meeting preparation, small projects with in a project program, annual budget preparation, ad hoc small projects). Drives decisions related to the project planning, execution, and closure.

  1. Utilizes sound judgement to interpret decisions related to project initiation, planning, and resource utilization, by understanding the project sponsor’s goals and reconciling them with input from the project team.
  2. Develops and maintains the project plan. Identifies and schedules project deliverables, milestones, and required tasks. Balances considerations of scope, quality, time, and cost.
  3. Builds strong relationships with project participants to help navigate through problems, decisions and related implications. Maintains a deliberate focus on the business customer of a project, representing their needs and concerns when appropriate.
  4. Assembles and leads team through each phase of the project. Ensures project quality, timelines, and budgets are met. Manages/executes the project according to the project plan; accountable for completion of the project on time, within scope and within budget.
    1. Executes the project communication plan, including reporting progress to the project sponsor, management, business partners, vendors and other stakeholders.
  5. Identifies, analyzes, prioritizes, mitigates, and communicates project risks.
  6. Identifies and resolves project issues, escalating with proposed solutions to the project sponsor, as needed.
  7. Works with the project sponsor or key management if plan modifications become necessary to determine choices, options and a recommended approach.
  8. Drives the projects to completion, prepares summaries, and ensures project closure activities are completed.

25% 2. For large project programs and ongoing operational programs (e.g., the Derivatives Program, ERM governance, Securian’s Actuarial Program, etc.), coordinates meetings, data gathering, documentation, and reporting. Responsibilities may include:

  1. Pulls, consolidates and reports on data for a variety of needs
  2. Coordinates preparations for quarterly Board meetings
  3. Tracks program meeting agendas, presenters, and advance material preparation
  4. Supports project program status reporting and dashboard updates
  5. Supports project program staffing and resource management processes
  6. Schedules and coordinates meetings and events

25% 3. Provides admistrative support to assigned associates. . Responsibilities may include:

  1. Helps managers stay on track with deadlines
  2. Provides back up to the other Corporate Actuarial Project Coordinators
  3. Provides general admistrative support

4. Performs related activities as directed, and manages personal self-development to prepare for new responsibilities and challenges in a changing environment.


  • Entry-level project management skills, with a strong desire to continue to expand this skill set.
  • Organization and planning skills to prioritize workload, adjust to changing priorities and meet established deadlines.
  • Flexibility with change, conforming to shifting priorities, demands, and timelines through analytical and problem-solving capabilities.
  • Highly proficient with MicroSoft Office Suite products and able to quickly learn new technology
  • Excellent written and verbal communication skills, including the ability to interpret information and communicate business needs, schedules, project status, issues, risks, etc. to a wide audience. Strong spelling, grammar, proofreading, editing and formatting skills.
  • Able work accurately with numbers and detailed information.
  • Excellent teamwork and interpersonal skills, with experience working both independently and in a team-oriented, collaborative environment.
  • Developing knowledge and understanding of business needs, with the ability to appreciate client expectations.
  • Understanding of assigned staff’s responsibilities and priorities to organize and control as many activities as possible.
  • Self-directed and disciplined in order to work independently with minimal supervision.
  • Able to use discretion when working with sensitive and confidential information.

Russell Tobin & Associates

Why Work Here?

Changing the way you view staffing!

Russell Tobin is a leading minority-owned professional recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies. We are the staffing arm of the Pride Global network, a minority-owned integrated human capital solutions firm, with additional offerings in vendor management, payroll programs, and business process optimization.


Robert St N Saint Paul, Minnesota 55101 United States
Saint Paul, MN
55101 USA