Staff Grant Accountant

Hybrid Remote/In-Person Full-Time (40 hours per week) Position in Castro Valley, CA (Exempt)

Reports To: ##Supervisor’s Job Title

Who We AreRuby’s Place (RP) is an innovative nonprofit committed to ending domestic violence, human trafficking, and violent crime through hope, advocacy and connection. Our services include emergency shelter, transitional housing, rental subsidies, mental health services, and wrap around services. All our services are trauma-sensitive and client-centered and are provided at no cost to our clients. There are no barriers to participate in our programs.

Ruby's Place is led by survivors with a focus on reflection, innovation, and connection. We value diversity, and equity across all races, genders, sexualities, and abilities. We believe in fostering relationships, both in our direct service work and throughout our internal work culture. We aim to cultivate an inclusive workplace that appreciates and emphasizes the voices of those most impacted by violence including women, individuals with disabilities, people of color, and the LGBTQ+ community. We recognize these voices are vital to interrupting the cycle of violence and transforming lives towards safety, unity, and trust. We encourage those with lived experience with housing instability, trafficking, domestic violence, and interpersonal violence to join our team.

Who You Are

You are a team player, and a go-getter who enjoys fast paced environments. You enjoy working both collaboratively and independently. You are adept at time management and highly organized with a proven ability to ensure you can meet deadlines, plan, organize and execute. You are comfortable working as part of a team and are an accountable collaborator. You excel at organizing, prioritizing, and following through on multiple time-sensitive projects. You are flexible, creative, and take initiative in handling emergencies.

What qualifications are required for this position?

You Are Also:

• A team player, detailed-oriented, and analytical.

• Someone with 3+ years of accounting and budgeting experience.

• Holding a Bachelor’s degree in accounting or finance.

• Knowledgeable in Quickbooks, Microsoft Excel (v-lookup, sums, etc), and Google Sheets.

• Experienced in Non-profit and grant compliance.

• Experience reading and understanding contract/grant requirements.

• Someone with excellent written and communication skills.

• Someone who can adapt well to a fast-paced, frequently changing environment.

What You Will Do

You will report directly to the Controller and be a key player in invoicing our funders for revenue reimbursement. You will partake in developing and improving ongoing controls and processes to ensure financials are accurate and fairly presented. This position will be a key liaison between our internal and external partners in overseeing and managing several of our state and locally funded grants.

Responsibilities include

1. Oversee grant contracts and invoicing requirements, ensuring compliance with federal, state, and local regulations.

2. Prepare reimbursable invoices for various funders; this includes conducting research and validation of program spending and purchase orders (POs), performing various calculations, and compiling all supporting documentation.

3. Perform financial analysis and expense forecast to ensure successful spenddown of grants.

4. Plan and forecast headcount expense absorptions and allocations among several grants.

5. Assist with annual financial and grant audits.

6. Collaborate with the Senior FP&A Manager to prepare the annual budget.

7. Perform regulatory and compliance research as needed.

8. Prepare and present grant budget statuses at monthly and quarterly meetings.

9. Monitor and review subrecipients’ budgets and invoices.

10. Be a trusted resource and support internal clients with data driven management and financial analysis as needed across the organization.

11. Assist with accounting duties including, but not limited to, reviewing general ledger transactions, allocating programmatic expenses, aiding month-end close duties, and reconciliation efforts.

12. Develop and streamline finance processes to improve efficiency and effectiveness.

13. Review contracts and service agreements to understand billing requirements and deliverables.

14. Actively participate in reflective supervision

15. Ad hoc projects as needed.

Working Conditions

This position is eligible for hybrid in person & remote work. Time spent on-site versus remote working will be discussed and agreed upon with your supervisor. You are expected to be available on-site as necessary given business needs. You must be able to stand for long periods of time and perform physical activities, including lifting up to 25 pounds. You will be subject to frequent interruptions and must be able to multitask and handle stress.

Local travel in the greater Bay Area may be required.

Applying

The pay scale for the Staff Grant Accountant is $70,000-$80,000 DOE. The benefits that come with working at Ruby’s Place at full-time hours include medical, dental, and vision plans, a life insurance policy, significant vacation, sick time, sabbatical, and immediate vesting in our 403(b) with a generous match. This is a full-time, salaried position. This is a hybrid position (flex work), with some days required in our Castro Valley Office. Applicants must be located in the greater Bay Area.

If all this sounds like a good fit for you, please submit your resume and, instead of a traditional cover lever, respond to the following three prompts:

• Why do you want to work for Ruby’s Place and why are you a good fit for this role? (200 words max)

• Using the qualifications listed above (under Who You Are section), please list the top 5 qualification(s) that you feel you currently excel in and 2 qualifications you feel you will need to work toward proficiency. Please provide a brief explanation for each (a few sentences).

• On a scale of 1-5, how would you rate your Excel and Google Sheet skills and why?

At Ruby’s Place, we are committed to workplace diversity and providing equal employment opportunities. Please also note that we are going to be especially excited about candidates who understand the unique nature of a mission-driven organization and have lived experience or direct experience working with survivors of domestic violence, human trafficking, or violent crime.