Legal Assistant

Main purpose: Supports COO/CFO by assisting with preparation and editing of legal documents, interacting with 3rd party Company legal counsel, performing minor legal research, maintaining version control throughout document preparation, controlling document database for intellectual property, maintaining electronic files and calendars, and performing general administrative/clerical duties.

Job Summary

• Part time: 3 days a week
• Reviews, selects, categorizes, organizes and maintains documents
• Prepare, compose, draft and revise documents and forms
• Prioritize documents and agreements for review by CFO
• Maintain schedule of all documents in progress
• Open, review and direct incoming mail
• Compose, type and distribute correspondence, including emails and faxes, using individual initiative
• Organize and maintain file system, process all documents for appropriate filing
• Coordinate projects, due dates, calendars to ensure all dates are met
• Arranges and coordinates travel and prepares expense reports
• Conducts research as requested, using appropriate reference sources
• Performs legal research and analysis
• Reviews contracts and agreements and compares to previous drafts and to standard terms and conditions
• Assists with special projects as needed
• Performs clerical duties including but not limited to filing, photocopying, scanning, faxing and mailing as needed
• Demonstrates a high level of professionalism in dealing with confidential and sensitive issues

Qualifications

• Ability to interface with legal entities/lawyers
• Excellent verbal and written communication skills
• Commitment to excellence and high standards
• Strong interpersonal skills
• Demonstrated ability to plan and organize projects

Competencies/Behaviors

• Ethics; treats people with respect, keeps commitments, inspires trust, works with integrity and ethically, upholds organizational values
• Planning/Organizing; prioritizes and plans work activities, uses time efficiently
• Professionalism; approaches others in a tactful manner, reacts well under pressure, treats others with respect and consideration, accepts accountability for own actions, follows through on commitments.
• Dependability; follows instructions, responds to management direction, completes tasks on time or notifies appropriate person with an alternate plan

Education and Experience

• Associates Degree or equivalent, 3-5 years related experience
• Microsoft Word Skills including track changes
• PowerPoint
• Experienced with electronic document management
• Acute attention to detail