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Executive Assistant

Rishabh RPO
Washington, DC
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

The ideal candidate will be experienced in effectively managing a wide range of administrative and executive support related tasks and have a demonstrated ability to work independently. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a midsized office of diverse projects, clients, and priorities. The ability to seamlessly interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism. Ability to support multiple projects, contracts, and Executives, while driving timely results, accuracy, and confidentiality. Expert level written and verbal communication skills, strong decision-making ability and customer focus are equally important.

Responsibilities:

  • Manage the calendar and schedule of the CEO.
  • Filter and prioritize client visits or phone calls and communicate on behalf of the CEO.
  • Coordinate day-to-day activities by maintaining a balance between meeting requests and other activities.
  • Identify conflicts and anticipate or resolving problems through negotiation/influence.
  • Develop routine correspondence and responses for the CEO's signature.
  • Develop relationship with administrative staff of Clients to enhance the ability to conduct business in an agile and efficient manner.
  • Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive's behalf.
  • Maintaining comprehensive and accurate records.
  • Performing minor accounting duties.
  • Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.
  • Answering phone calls in a polite and professional manner.
  • Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department.
  • Managing the executive's calendar, including making appointments and prioritizing the most sensitive matters.

  • Qualifications:
  • 3+ years' experience supporting at the executive level.
  • Excellent calendar management skills, including the coordination of complex executive meetings.
  • Bachelor's Degree in Business, Communications, or Marketing, or equivalent work experience.
  • Previous experience as an executive secretary, administrative assistant, or other executive assistant role preferred.
  • A qualified candidate should have very strong communication skills and organizational skills.
  • Strong desire to advance a career in business administration.
  • Ability to perform work outside the job title, for the betterment of the organization and executive.
  • Have a firm understanding of the Microsoft Office Suite. Strong knowledge of MS Office, including Word, Excel, PowerPoint, and Outlook.
  • Be quick at solving problems and addressing needs of the staff.
  • Ability to handle scheduling.
  • Supply management skills, reporting skills, organization skills, time management skills, and ability to handle office equipment maintenance.
  • Ability to manage multiple calendars.

Rishabh RPO

Address

Washington, DC
20515 USA

Industry

Business