STAFF ACCOUNTANT & HR ASSISTANT
- Expired: over a month ago. Applications are no longer accepted.
The Rhode Island Philharmonic Orchestra & Music School seeks to hire an experienced accountant as Staff Accountant and HR Assistant for this $6 million per year, rapidly growing non-profit. RIPO&MS is redefining the musical arts organization of the 21st Century. Established in 1944, RIPO is one of the finest regional orchestras in the nation. It merged with The Music School in 2001 and, as RIPO&MS, boasts the most comprehensive education programs of any professional orchestra. Artistry and education are equal priorities. Access, diversity and collaboration are valued alongside a commitment to quality.
As an integral team member reporting to the Director of Finance, this position works closely with the Music School/Education, Box Office and Development staff to support, perform and help evolve financial and operational functions that are key to the organization’s overall success. In addition, this position supports the Finance Department’s work with regard to Human Resources support for the entire organization.
The successful candidate will have strong communication skills; work collaboratively with others to execute and develop organizational priorities; be skilled in non-profit accounting, and finance, demonstrate a track record of successful financial management; have the proven ability to prioritize and manage projects and deadlines effectively; and exhibit strong administrative and organizational skills.
ESSENTIAL DUTIES AND RESPONSIBILITIES
● General Duties to be performed under the oversight of Director of Finance
o Enter invoices into accounting software and investigate any discrepancies.
o Obtain appropriate approval of accounts payable invoices as required.
o Process daily mail.
o Prepare deposits for scanning or delivery to the bank.
o Record box office, music lesson, rental and other earned revenue in a timely manner .
o Process bi-weekly payroll from timesheets, education reports and orchestra reports.
o Process benefits changes and reimbursements to employees.
o Reconcile Development receipt reports monthly to ensure appropriate classifications.
o Prepare monthly account analysis for various balance sheet accounts.
o Quarterly budget and expense reporting to Department Heads.
o Provide financial information to Development for grant-writing purposes in a timely fashion.
o Coordinate handling of restricted donor funds received either directly or through stock transfers.
o Maintain and update fixed assets schedules.
o Assist with maintaining personnel files and file updates in a timely manner.
o Assist with employee onboarding, benefit election and changes.
o Help communicate benefits to employees, including benefit updates.
o Order supplies as necessary and within budgets.
o Other related projects as requested by the Director of Finance and/or Executive Director.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
● Bachelor’s Degree or more in Accounting or related field; OR equivalent experience and/or education. Five or more years’ accounting experience demonstrating strong administrative and organizational skills.
● Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
● Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret financial statements and tax accounting forms and deal with multiple abstract and concrete variables.
● Knowledge of spreadsheets and bookkeeping practices for non-profit organizations.
● Knowledge of accounting software, payroll systems, spreadsheet software and word processing software.
● Proven ability to prioritize and manage projects and deadlines effectively.
● Exhibit detail-oriented administrative and organizational skills.
● Ability to work collaboratively across departments as a member of a shared responsibility team.
● Genuine commitment to Rhode Island Philharmonic Orchestra & Music School’s mission.
● Able to keep sensitive financial data confidential.
WORK CONDITIONS AND ENVIRONMENT
● Office environment and dress typical for a workplace with frequent customer service interaction.
● Manual dexterity needed to operate computer keyboard, mouse, calculator and similar machines.
In December 2006, the Philharmonic moved into its permanent home on Waterman Avenue in East Providence. This facility, also housing the administrative offices, is now the Carter Center for Music Education & Performance which opened in the fall of 2008, the only facility of its kind in Rhode Island. This Center has dramatically increased our ability to provide high quality, comprehensive and accessible music education to thousands of students through our scholarship and community partnership arrangements. Our students come from virtually every community in the state, nearby Massachusetts and Connecticut.
Rhode Island Philharmonic Orchestra & Music School
667 Waterman Ave.East Providence, RI
Finance and Insurance
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