Tired of driving into town for work? Want to regain hours of your day instead of sitting in traffic? Do you pride yourself on going above and beyond by being an ambassador of the Aloha Spirit? Do you like to work hard and play hard at the same time? If you answered yes to these questions then you might be a fit for Kapoleis newest and most fabulous property The Residence Inn by Marriot Kapolei! We are actively recruiting fun, high energy people pleasers who are willing to live the aloha spirit and share it with our guests by showing them what makes Kapolei such a fantastic destination!
The Administrative Assistant will provide facility and sales support and take responsibility for maintenance of office supplies and equipment. The Administrative Assistant will be responsible for ensuring appropriate communication between internal and external employees, management and field operations. The ideal candidate must be motivated and understand the critical value of being trustworthy and able work independently.
The Hotel Administrative Assistant Job Duties:
Ensure that all interactions with management, vendors, sales, and guests are handled with highest level of friendliness and hospitality.
Provide administrative support to an operations team, including creating and analyzing various reports and correspondence, filing, answering phones, planning & coordinating conference calls, luncheons, and meetings, etc.
Ability to maintain confidentiality for the hotel chain as a whole.
Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands and determine the necessary level of management involvement.
Schedule and organize and provide support for complex activities such as meetings, travel, and department activities.
Arrange travel for management be willing to travel to other sites to provide necessary administrative support.
Effectively screen vendor/sales calls and provide support to customers in a clear and professional manner.
The Hotel Administrative Assistant Job Qualifications include:
Knowledge of general accounting, personnel/payroll, benefits, purchasing, business contracts/agreements, and competitive bidding.
The Hotel Administrative Assistant must have experience using automated financial, payroll and personnel systems.
Analytical skills to identify/research/resolve accounting, personnel, and payroll problems; skills to analyze reports and reconcile departmental records.
Administrative Assistant must be proficient with Microsoft Office suite (Word, Excel, Access, PowerPoint).
Experience using email, Internet, calendaring/scheduling software and newsgroups.
Grammar, editing, and proofreading skills to compose and prepare business correspondence, forms, and reports; attention to detail.
Interpersonal, oral, and written skills to communicate and interact in a clear and professional manner within all levels of the organization.
Organizational skills to work independently, set priorities, and meet deadlines; maintain a high level of productivity.
Administrative Assistant must have excellent customer service skills.
Knowledge of contract and grant administration principles, and federal research policies and practices.
1 - 2 years' administrative assistant experience supporting a large facility operations OR 3 years' experience with an operations focus in corporate or private industry.
Job Posted by ApplicantPro