Skip to Main Content

Executive Assistant

Republic Elite
Addison, TX
  • Posted: over a month ago
  • $70,000 to $80,000 Yearly
  • Full-Time
  • Benefits: life insurance, medical, vision, 401k, dental,
Job Description

Executive Assistant

This position is responsible for providing administrative support for multiple senior leaders. Candidate will perform all administrative functions and will require the ability to successfully balance assignments and a variety of tasks from multiple individuals. This role will be responsible for routine and non-routine tasks and will require independent judgment to plan, prioritize and organize workload.

Responsibilities and Duties

  1. Support Executives by assisting with calendar management, accounting for day-to-day meetings, travel, etc.
  2. Organize meetings, including scheduling, sending reminders, and organizing catering when necessary
  3. Assist with updating and distributing business Scorecards
  4. Assist with keeping business review meetings on track
  5. Take notes from business review meetings and establish and track follow up items
  6. Prepare Board Meeting presentations with direction from Executives
  7. Manage schedules for conference rooms and community spaces
  8. Manage the office supply contracts, including negotiating pricing, identifying approved item lists, and managing spend across the enterprise
  9. Manage and consolidate weekly business scorecards in Excel
  10. Lead planning for company meetings/events, both internal and external, including agenda completion, negotiating and finalizing agreements
  11. Coordinate monthly business reviews and quarterly town hall meetings, ensure meeting invites, meeting logistics, and presentations (PowerPoint) are complete
  12. Ensure timely expense reporting in compliance with organizational policies, and support others as needed
  13. Lead Receptionist role including front desk duties and oversee stone sample labeling
  14. Collaborate with all departments to carry out duties
  15. Creation of process maps and org charts (utilizing Visio)
  16. Creation of graphs, charts, and tables
  17. Light project management assignments
  18. Preparation of executive announcements, letters, memos, etc. (requires exemplary grammar skills)
  19. Other duties as assigned including periodic errands, etc.

Knowledge / Skills / Abilities

1. Self-directed, high initiative, and tenacious

2. High attention to detail

3. High level of follow-up and follow-through

4. Be able to assist an Executive with managing their day, their priorities, their calendar, etc.

5. Be able to think ahead of people in order to be supportive

6. Collaborative, and able to work across traditional boundaries to facilitate results

7. Flexibility to meet fluid business demands with ability to take calls or emails after hours

8. PowerPoint – Intermediate-Advanced

9. Excel - Basic-Intermediate

10. Word - Intermediate-Advanced

11. Outlook - Intermediate-Advanced

12. Concur or similar expense management software - Intermediate-Advanced

13. Vendor management (office supplies, delivery accounts etc.)

14. Be a fast learner and effective problem solver

15. Have superior organizational skills

16. Possess the ability to pivot between multiple duties at any given time

17. Be professional on the phone, in person, and in writing

18. Possess excellent listening, interpersonal, and grammatical skills

19. Have the ability to handle highly confidential information

20. Be productive with minimal supervision and work well with others


Requirements

· Bachelor’s in business administration, a related field, or equivalent experience

· 5 years supporting executives in a large, complex organization preferred

· 5-10 years of executive administration experience strongly preferred


Employment Type:Full-Time

Job Category:Admin/Secretarial

Compensation:70,000.00 - 80,000.00Salary

Address:15167 Business Ave, Addison, TX 75001 USA

Benefits: Medical InsuranceDental InsuranceVision Insurance401KLife Insurance

We are an Equal Opportunity Employer – M/F/Vets/Disabled

#ZR

Company Description
Republic Elite represents the coming together of two of the most trusted names in multifamily interiors: cabinet pioneer Republic Industries and countertop expert Elite Multifamily Interiors.

Together, we have more than 50 years of experience designing, producing, and installing multifamily kitchens and bathrooms. With a cabinet manufacturing facility in East Texas, a Design Center and Showroom located just outside of Dallas, and an integrated team of granite, quartz, and marble suppliers, Republic Elite is uniquely qualified to offer turn-key, customized solutions for multifamily interiors.

Republic Elite

Address

Addison, TX
USA

Industry

Business

View all jobs at Republic Elite

What email should the hiring manager reach you at?

By clicking the button above, I agree to the ZipRecruiter Terms of Use and acknowledge I have read the Privacy Policy, and agree to receive email job alerts.