We are looking for a pleasant Front Desk Representative to undertake all receptionist and clerical duties at the desk of our main entrance. You will be the “face” of the company for all visitors and are responsible for the first impression we will make.
The ideal candidate will have a friendly and easy going personality while also being very perceptive and disciplined. Competence in dealing with complaints and giving information as well as a customer-oriented approach are essential.
The goal is to make guests and visitors feel comfortable and valued while on our premises so as to contribute to an overall great experience with our business.
Primary Duties & Responsibilities:
Performs the following duties in supporting Business Administration Manager including, but not limited to:
Answer incoming phone calls to the main line number
Greet visitors at the front desk
Distribution of daily incoming mail
Post mail using the postage machine and prepare UPS packages for delivery
Copy, fax and scanning documents
Prepare and distribute correspondence and memoranda
Help planning large meetings
Prepare presentation materials
Gather and disseminate information on a daily basis back and forth from the corporate office to the field
Set up and maintain files
Compile and bind investment books
Submit payables to the Accounting Department on a timely basis
Maintain vendor certificates of insurance files
Complete monthly credit card allocations
Assist in the completion of special projects or overflow
Special projects as assigned by immediate supervisor
Red Oak Engineering, Inc.