The primary objective of this position is to support the Office Manager including reception duties and support for Office Administration, Human Resources, and Finance.
Duties and Responsibilities:
The following are the essential duties and responsibilities of this position. Employees are expected to perform other duties as requested by the firm’s Executives that may not be included within this position description.
- Handle front office activities, including the reception area and facilities;
- Assist in coordination of large purchase requests;
- Facilitate internal office moves;
- Assist with arrangements for office meetings and travel;
- Coordinate travel for the CFO/Executive Vice President;
- Provide assistance to the CEO and Executive team members, as requested;
- Manage reception of guests and create a welcoming atmosphere;
- Assist in preparation of expense reports including receipt collection and scanning; Maintain expense report for office purchases
- Format and prepare non-sensitive documents;
- Coordinate catering for meetings, team meetings, and other company events;
- Order and maintain all office supplies;
- Sort, distribute and ship company mail;
- Perform general filing; and
- Perform other duties as assigned or required.
Human Resources and Recruiting:
- Provide administrative support for on-boarding and off-boarding processes; and
- Provide support to HR Consultant and Office Administrator as requested.
- Support Accounts Payable functions including the collection and scanning of invoices; and
- Perform other finance-related duties as requested by the Chief Finance Officer or Finance Consultant.
- High School Diploma or equivalent;
- Experience with Microsoft Office (experience with Google Docs and Apple/Mac Operating System preferred);
- Strong written and verbal communication skills;
- Ability to multi-task and prioritize in a high-paced environment;
- Self-starter: positive, energetic with a pragmatic approach to problem solving; and
- 2-3 years relevant experience.
Red Five is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, sex, age, national origin or disability.