Non-Profit Executive Support

This is a 60% Remote position, however availability to be on-site 1-2days a week is required

Who You Are:

A professional with experience supporting executive level staff and non-profit boards of directors. You pride yourself on your attention to detail, professionalism, communication skills, flexibility, and ability to manage a variety of tasks with equally important deadlines. In tackling new challenges, you lean into curiosity, a sense of humor, and a commitment to solving the problem at hand.

Duties/Responsibilities:

§ Provides high-level administrative support and assistance to the Executive Director and leadership staff.

§ Acts as the point of contact among the executive director, employees, Board of Directors members, vendors and other external partners

§ Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.

§ Assists Executive Director in managing calendar and foundation meetings.

§ Arranges travel and accommodations for executives and other staff.

§ Schedules and attends meetings, taking notes and records minutes.

§ Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.

§ Performs office tasks including maintaining records, working with controller and CPA to ensure distribution and maintenance of financial records.

§ Coordinate billing, payment, and audit activities with executive, controller, CPA and external parties.

§ Manages the physical space by keeping up with office supply and maintenance needs.

§ Organizes and maintain the office filing system logically and efficiently

§ Supports the work of the foundation and its commitment to grantees.

§ Performs additional duties as assigned by executive.

Required Skills/Abilities:

§ Excellent verbal and written communication skills.

§ Excellent organizational skills and consistent attention to detail.

§ Excellent time management skills with a proven ability to meet deadlines.

§ Ability to work independently, while recognizing tasks that require executive attention and action.

§ Ability to manage competing priorities.

§ Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.

§ Extremely proficient with Microsoft Office Suite with the ability to learn new or updated software.

§ Ability to attend occasional early or late meetings, and flexibility to work remotely or in the office.

§ Ability to travel, infrequently, within Colorado for meetings.

Education and Experience:

§ High school diploma required; Bachelor's degree in a related field preferred.

§ At least five years of related experience required, foundation experience preferred

Physical Requirements:

§ Prolonged periods sitting at a desk and working on a computer.

§ Must be able to lift up to 25 pounds at times.

Benefits:

Compensation range: $24-26/hr 25 hours/wk

We offer a hybrid work environment, generous employer stipend for the purchase of medical insurance, 401(k) Retirement Plan with generous employer match, competitive compensation, and small group environment where your contributions really matter.