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Office Administrator - Intermediate Level

Randstad Durham, NC
  • Expired: August 17, 2019. Applications are no longer accepted.

Office Administrator - Intermediate Level
job details:

  • location:Durham, NC
  • salary:$15 per hour
  • date posted:Thursday, August 15, 2019
  • experience:Experienced
  • job type:Temp to Perm
  • reference:S_789715
  • questions:carly.caldwell@randstadusa.com919-841-4859
job description
Office Administrator - Intermediate Level
Randstad is seeking an experienced, well organized, and professional Office Administrator for an innovative manufacturing company in Durham, NC. The ideal candidate would be someone that has previous experience working in an intermediate level Administrative Assistant position that is comfortable with a fast paced environment. This candidate has a strong sense of professionalism, urgency, and attention to detail. The ideal candidate would be a team player, able to think on their feet, and has some experience with or understanding of Manufacturing Facilitates.
Responsibilities:
  • Maintain and do a quarterly review of Office Contracts (janitorial, printer, shredder, FOBs, NDA, water, coffee, and Staples)
  • Work with Cary office to utilize contracts
  • Ensure office and breakrooms are stocked, and well-maintained
  • Maintain and ensure budget is met for Breakroom supplies
  • Point of contact for visitors, and the controller of NDAs
  • Assistance in organizing specialty office projects: VIP visits, Lunch-n-Learns, Holiday Gatherings, etc
  • Sort and distribute incoming mail
  • Purchasing, sourcing, for Foundation Labs (Creating POs, send POs).
  • Point of contact for Vendor relations, upkeep of Vendor Scorecards, and Vendor setup
  • Sorting and coding of invoices for all departments: Foundation Labs, Engineered Plank, and Vendors.
  • Tracking for expenditure for all departments.
  • Tracking of typical use inventory for projects.
  • Purchasing, tracking, and sourcing materials for Engineered Plank
  • Tracking of general expensive inventory used in production.
  • Organization and logistics of samples: from creation to ensuring they arrive to the correct vendor.
  • Developing marketing collateral as needed.
Working hours: 8:00 AM - 5:00 PM
Skills:
  • Excel, Microsoft Word, and Powerpoint
  • Some experience using Oracle, SAP, and/or Sharepoint
  • Strong attention to detail
  • Strong verbal, mathematical, and analytical skills
  • Strong interpersonal skills
  • Strong phone skills and ability to foster vendor and client relations
  • Willingness to learn, comfortable asking questions, and able to think outside the box
  • Strong sense of professionalism
Education:
High School
Experience:
Experienced
Qualifications:
  • 3-5 years of experience as an intermediate level administrative assistant.
  • Proficient in Excel -- able to create Pivot tables, and us V-Look Up.
  • Experience using SAP, Oracle, or Sharepoint -- or all three.
  • Knowledge of Safety PPE
  • Experience with data entry, invoicing, inventory monitoring/management, creating/sending POs
  • Experience creating budget reports and tracking spending.
  • Experience handling sensitive data with discretion
  • Experience as a guest relations representative (specifically handling NDAs)
  • Experience setting up lunches, events, and holiday gatherings
  • Experience with Vendor relations
  • Experience handling office contracts
Qualified and interested candidates should apply to this posting, forward their resume to carly.caldwell@randstadusa.com, and then call Carly at 919-841-4859.
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

Randstad

Address

Durham, NC
27722 USA