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Administrative Assistant - TEMP TO HIRE, (J/O #4937)

RED CARPET EMPLOYMENT AGENCY, Inc. Texarkana ,AR
  • Posted: 11 days ago
  • $12 Hourly
  • Full-Time
  • Benefits: medical, vision, 401k, dental, life_insurance
Job Description

Administrative Assistant - TEMP TO HIRE, (J/O #4937) - M-F 8-4:30 $11.50/Hr. Provides clerical duties to Management staff and support all program areas as requested.  Submit your employment application using your smart phone or PC to apply at https://jobs.redcarpetemp.com/signup or visit our office at 221 Laurel Street, Texarkana, AR 71854 & use one of our courtesy PCs.  Call 870-772-4039 to ensure availability.  Offer of Employment contingent on passing Interview Process, Background Check, & Pre-employment drug test.

 

Job Description

 

POSITION SUMMARY:                  Provides clerical duties to Management staff and support for all program areas as requested.

 

Essential Duties and Responsibilities:

1.      Greets guest upon entering the building.

2.      Answers phone calls/faxes and directs calls or messages accordingly.

3.      Maintain inventory and order office supplies in correspondence with budget.

4.      Utilize the copy machine to scan, copy, and print necessary forms and labels.

5.      Processes accounts payables utilizing our Quickbooks system

6.      Creates invoices and bills all our sub-contracting billing

7.      File individual served paper work in hard copy files

8.      Type and e-mail correspondence such as memos, reports, and data sheets.

9.      Pick up and sort mail from both our street mailbox and P.O. Box.

10.  Collect and organize all gas and other order receipts, coding properly and delivering to Business Manager.

11.  Filing for Business Office as requested.

12.  Reconcile Haven Home checkbooks.

13.  Run errands as assigned.

 

Other Duties and Responsibilities:

14.  Provide coverage on work floor due to staff shortage.

15.  Complete agency training programs in a timely manner and participate in other professional development as required, ensuring to maintain all certifications.

16.  Maintain an appropriate work space promoting safety in accordance with the established safety policies and industry standards.

17.  Other job related duties as assigned.

 

Supervisory Responsibility:

This position has no supervisory responsibilities.

Required Qualifications:

  1. At least 21 years of age, a high school diploma or its equivalent.
  2. Valid Driver’s License with acceptable driving record.
  3. Must be able to successfully complete audit and Child Maltreatment Central Registry checks, Criminal background check, and drug screening.
  4. Ability to maintain confidentiality of person served information.
  5. Microsoft Office (Outlook, Excel, Word, PowerPoint, Publisher).
  6. Demonstrated skill and ability to establish and maintain a customer focus to ensure that the expectations of stakeholders (e.g., persons served, employers, referring agencies, etc.) are met.
  7. Demonstrated skill in active listening.
  8. Demonstrated ability to be flexible and thrive in changing conditions.
  9. Demonstrated interpersonal sensitivity to include patience, tolerance, enthusiasm, compassion and empathy.  Ability to develop rapport with a wide variety of diverse individuals.  
  10. Demonstrated oral and written communication skills and attention to detail.
  11. Demonstrated problem solving skills and the ability to handle multiple priorities in a fast paced environment. 
  12. Demonstrated ability to self-direct and work independently. 

 

Preferred Qualifications:

 

  1. Advanced Microsoft Office skills.
  2. Advanced knowledge of QuickBooks

 

Physical Demands

   Sedentary: Requires the ability to sit up to six hours in an eight hour work day, lift light objects such as files and paperwork frequently during the day, and objects weighing up to 10 pounds occasionally during the day.

 

Work Environment

   Limited - General office environment infrequently exposed to extreme atmospheric conditions (temperature, noise, fumes, dust, etc.)

 

By signing below, I acknowledge that I have received a copy of this job description for Administrative Assistant.  I further acknowledge that I am able to perform the essential duties and responsibilities of the position with or without reasonable accommodations.

 

Note: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

 

Company Description
RED CARPET EMPLOYMENT AGENCY, Inc. is a professional member of the temporary staffing industry with 50+ years of collective experience in Human Resources. We receive no payment from our job search candidates related to their successful job placement. All fees are recovered from our Client companies. We offer counseling, advice, & recommendations for resumes, interviews, etc. We believe that, "as a team", our staff - combining efforts with our job search candidates - can, through working together, build substantial opportunities for achieving career successes.

RED CARPET EMPLOYMENT AGENCY, Inc.

Why Work Here?

Opportunity for secure, stable employment with room for advancement in both compensation & responsibility

RED CARPET EMPLOYMENT AGENCY, Inc. is a professional member of the temporary staffing industry with 50+ years of collective experience in Human Resources. We receive no payment from our job search candidates related to their successful job placement. All fees are recovered from our Client companies. We offer counseling, advice, & recommendations for resumes, interviews, etc. We believe that, "as a team", our staff - combining efforts with our job search candidates - can, through working together, build substantial opportunities for achieving career successes.

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