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Real Estate Transaction Coordinator

RE/MAX Allegiance
Alexandria, VA
  • Posted: over a month ago
  • $17 Hourly
  • Full-Time
Job Description

We’re looking for a driven transaction coordinator to handle our front desk and manage contracts throughout the entire home selling and buying process. You’d be responsible for overseeing transactions from start to finish to ensure offers and counteroffers are approved for a smooth and successful sale. Our ideal candidate is extremely organized and has superb customer service skills to make customers feel at ease.

If you love working with people and thrive in a fast-paced work environment, apply today!


$17 Hourly


Handle Front Desk responsibilities and assist with Transaction Management as needed, including the following:

  • Aid real estate agents, clientele, and other stakeholders with paperwork and ensure the completion of all escrow documents, such as appraisals, titles, and mortgage loans
  • Schedule home inspections and any necessary repairs, and assist in negotiations regarding repairs
  • Arrange for and attend events regarding the closing process, including moving schedules
  • Manage transaction contracts from both home buyers and sellers to close the deal in a timely manner
  • Obtain the seller’s approval for the buyer’s offers and counteroffers to ensure the transaction process goes as quickly as possible
  • Review paperwork to ensure each document has all the correct signatures and dates
  • Input client information into the client database system, track transaction activities and submit each necessary document to the office broker for file compliance
  • Supervise all administrative duties for agents during real estate transactions from contract to close
  • Maintain up-to-date knowledge of required real estate forms for contracts for DC, MD, and VA
  • Answering multi-line switchboard
  • Distributing mail/packages/faxes
  • Notifying clients of incoming faxes/packages, etc.
  • Data entry
  • Scanning checks for deposit into a bank account
  • Review paperwork to ensure contract/listing are complete
  • Follow-up when additional paperwork is needed
  • Notify the appropriate party of any missing documents in the contract via email
  • Obtain missing signatures on documents, when applicable
  • Run credit reports as requested
  • Oversee and manage assigned corporate projects, as needed
  • Attend all company-wide functions and assist as needed(times may be outside typical working hours)
  • Virginia licensing for agents

  • Candidates should be organized and able to communicate written and verbal information to clients accurately and clearly
  • Previous experience in transaction management, transaction coordination, real estate, titles, or mortgages highly valued
  • High school diploma required; Associate’s degree preferred
  • Already a licensed realtor or is pursuing real estate license

  • 2 years of front desk management and data entry experience
  • Excellent organizational skills and attention to detail are a MUST
  • Excellent customer service and interpersonal skills; can empathize and build relationships with a variety of personalities, and ability to communicate effectively with staff at all levels
  • Experience utilizing Internet applications
  • Ability to provide good judgment in order to proactively and independently solve problems and make decisions with minimum supervision
  • Ability to manage multiple tasks and work under pressure to meet deadlines
  • Ability to work with confidential information
  • All employees are expected to contribute to a positive work environment, help each other, and suggest ways to improve processes

About Company

RE/MAX Allegiance is a full-service brokerage specializing in a wide range of specialties including residential sales, commercial sales, leasing and new development projects in the most desirable neighborhoods in Washington, D.C., Northern Virginia, Maryland and Hampton Roads.

RE/MAX Allegiance


Alexandria, VA


Real Estate

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