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Administrative Assistant (Full Time)

Pyramid Healthcare Allentown, PA
  • Expired: 16 hours ago. Applications are no longer accepted.

Deliverables/Principal Results Expected:

  • Manage the front office of the facility.
  • Oversee the scheduling of all appointments.
  • Oversee medical records filing, transcription, transfer of records and assist the facility in completing these responsibilities.
  • Perform basic clerical duties including but not limited to- answering phones, mailing, administrative filing, copying, faxing and typing.
  • Assemble client packets and keep them updated.
  • Purchase office and client supplies.
  • Assist with intake process and billing sheets.
  • Correspond with referral sources.
  • Responsible for check requests, census and updating intake and discharge logs.
  • Attends staff meetings and takes minutes.
  • Maintains office equipment including corresponding with vendors when maintenance is required.
  • Handles the petty cash.
  • Responsible for the appearance, cleanliness and organization of the office.
  • Completes all reports.
  • Maintains policy and procedure book.
  • Other duties as deemed necessary.
Technical Competencies: Helps to maintain strong clinical program. Able to work together with staff. Completes required trainings and mandatory training hours. Handles all calls and messages in a positive, courteous and friendly manner that represents the company in a positive way. Works with all staff in an efficient manner to complete the responsibilities. A working knowledge of HIPAA, Licensing and CARF regulations.

Job-related Behavioral Characteristics:

Excellent oral and written communication and interpersonal skills. Ability to problem solve by gathering and analyzing information, working well in an incidivual/group problem solvig situation, and showing initiative in problem solving. Maintain professionalism and does not show favoritism. Maintains consistency with clients, staff, visitors and the public. Ability to handle a crisis situation and react appropriately. Ability to be flexible and adaptable. Ability to make decisions in an objective and ethical manner. Calm and decisive in crisis situations. Ability to sustain a team environment.



Education, Experience:

High School Diploma or equivalent required. Administrative Assistant/Secretarial experience. Strong computer and phone skills. Ability to multi-task.


Medical, Vision, Dental, Life

401K with company match

Paid Days Off

Employee Recognition Program

Tuition Reimbursement

And More!

Pyramid Healthcare


Allentown, PA