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Administrative Assistant II (Administrative)

Pyramid Consulting
Swiftwater, PA
  • Posted: over a month ago
  • $20 to $25 Hourly
  • Contractor
Job Description

Immediate need for a talented Administrative Assistant with experience in the Pharmaceutical Industry preffered. This is a 12 Months contract opportunity In Swiftwater, PA (Hybrid). Please review the job description below.

REQUIREMENT:
As a healthcare company and a vaccine manufacturer, *** has an important responsibility to protect individual and public health. All US based roles require individuals to be fully vaccinated against COVID-19 as part of your job responsibilities.

The Administrative Coordinator II in charge of this scope provides support to the Directors and their respective teams. The individual will be able to interact with personnel of various levels and functions performing high-level administrative tasks requiring diplomacy, accuracy, discretion, and tact.

Job Responsibilities Include:
Calendar Management
• Manage priorities for the Directors by discussing ever changing schedules and meetings and proactively working to ensure calendars reflect these priorities.
• Schedules meetings & reserves conference rooms

Communication, Coordination & Support
Objective: Coordinate and communicate all aspects of assigned leadership, managers with relevant stakeholders to provide adequate administrative support/coordination.
• Provides daily proactive administrative support to directors and assists additional team members with administrative duties as needed.
• Interact with senior executives and staff within *** to accomplish business tasks
• Manages the on-boarding and off-boarding of colleagues
• Order supplies and keep department within the budget
• Oversees the building seating design and layout
• Plans and organizes all team onsite and offsite meetings
• Effectively communicate written and oral messages with accuracy and timeliness
• Prepares grammatically correct correspondence, reports, meeting minutes, tables, and analyses
• Reviews, analyzes and recommends/takes actions based on data gathered from a variety of sources
• Generate and format basic presentations
• Oversees organization and maintenance of files including potentially confidential data

Travel Coordination & Expense Management
Objective: Coordinate domestic and international travel for key meetings and workshops. Process expenses to help provide managers and team members’ time to address higher priorities.
• Coordinate calendars and travel to ensure the most cost-effective options are available
• Maintain compliance in booking of all travel and adhere to *** Travel Policy by planning ahead, ensuring the most cost-effective options for travel and booking are available
• Collect all necessary receipts for expenses and submit in Concur in a timely manner aligned with expense submission compliance timelines and track throughout the approval flow to ensure expenses are paid.
• Manage the submittal of travel requests to adhere with MTech’s request and approval process.

Basic Qualifications:
• High School Diploma and 5+ years administrative experience, preferably with experience providing support to director/executive level.
• Proven prioritization and multitasking skills, detail orientation and excellent computer skills, including Excel, Word, PowerPoint, and Outlook are also required.
o Excel and Microsoft Level 2 (Intermediate Knowledge)
o Power Point Level 2 (Intermediate Knowledge)
• Must excel in fast paced environment
• Excellent interpersonal, oral and written English communication skills.

Preferred Qualifications:
• Bachelor’s degree preferred with a concentration/focus in Business Administration

Attributes
• Keen sense of judgment
• Ability to prioritize effectively
• Ability to navigate organization with minimal direction, in support of completing tasks
• Ability to interact with all levels of the organization including senior management
• Ability to manage multiple, sometimes conflicting priorities in a fast-paced and demanding environment and ensure smooth and efficient flow of day-to-day operations
• Flexibility to accommodate constantly changing environment
• Organized and committed, with consistent follow through

Our client is a leading Pharmaceutical Industry and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration. 

Company Description
We place top talent through our divisions: Technology, Staffing, Professionals, Talent Digitalization, and Pyramid Academy. Our flexible staffing options include contract, contract-to-hire, direct hire, and SOW/Statement of Work. We deliver top talent to our clients by combining the use of the latest technology with the subject-matter expertise that our seasoned team of recruiters brings to the process. With the integration of smart sourcing tools, machine learning, and AI/Artificial Intelligence into our screening process across the organization; we evaluate a large volume of candidates to find the most suitable talent.

Pyramid Consulting

Why Work Here?
Pyramid Consulting, Inc. provides Staffing and Technology Solution services to Fortune 500 and 1000 companies across the USA and Canada.

We place top talent through our divisions: Technology, Staffing, Professionals, Talent Digitalization, and Pyramid Academy. Our flexible staffing options include contract, contract-to-hire, direct hire, and SOW/Statement of Work. We deliver top talent to our clients by combining the use of the latest technology with the subject-matter expertise that our seasoned team of recruiters brings to the process. With the integration of smart sourcing tools, machine learning, and AI/Artificial Intelligence into our screening process across the organization; we evaluate a large volume of candidates to find the most suitable talent.

Address

1 Discovery Dr

Swiftwater, PA
USA

Industry

Business

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