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Office Support III

Pueblo County Pueblo, CO
  • Expired: October 16, 2019. Applications are no longer accepted.
THE DEPARTMENT OF HUMAN SERVICES SEEKS QUALIFIED APPLICANTS TO ESTABLISH AN ELIGIBILITY LIST TO FILL FUTURE POSITIONS FOR OFFICE SUPPORT III.

Under minimal supervision performs detailed office support and customer service within assigned department or division.Essential Job Functions
 
  • Performs customer service and reception duties for the department or division; provides information; directs callers and visitors to appropriate department or person; takes messages.
  • Sets up and maintains office filing systems, files and records using unique identifiers and cross referencing to avoid duplication; assembles information upon request; develops and maintains related forms and documents.
  • Receives, sorts, distributes and processes incoming or outgoing mail.
  • Prepares information including binding, stapling and copying; distributes packets to appropriate persons including mass mailings.
  • Types a variety of standardized, routine documents and letters including but not limited to interoffice memos and administrative forms.
  • Processes and monitors purchase orders, personnel requisitions and maintenance requests.
  • Orders, maintains, and distributes office supplies and/or equipment.
  • Coordinates schedules and makes arrangements for training, meetings, events, tests and/or similar activities.
  • Scans and enters various information into databases.
  • Performs other duties as appropriate or necessary for performance of the job.
Additional Responsibilities
  • Responsible for distributing new and replacement Electronic Benefits Transfer (EBT) Quest Cards.
General Requirements
 
  • Fills in for other staff as necessary and/or required.
  • Attends meetings, classes and trainings as required or requested by supervisor.
  • Encouraged to recommend changes to improve procedures that would result in efficiencies, cost savings and safety.
  • Communicates actively, clearly and regularly with supervisor and co-workers on all work-related topics.
  • Understands, observes and complies with all Governmental, Pueblo County and Departmental policies, procedures and protocols when performing job duties.
  • Possesses excellent oral and written skills to communicate effectively.
  • Establishes and maintains effective working relationships with Pueblo County employees from same or different departments/offices, entities and customers.
  • Effectively manages multiple projects at once.
  • Effectively deals with stressful situations.
  • Easily adapts to sudden and unexpected changes in work assignments.

Knowledge, Skills and Abilities


Full Proficiency:

  • Knowledge of mathematical functions including subtraction, addition, multiplication and division.
  • Routine software and business applications including, but not limited to, word processing, spreadsheets, presentation software and databases.
  • Performs duties independently without close supervision.
  • Ability to communicate orally and in writing.
  • Ability to read, comprehend, and apply program, department, County, State and Federal rules, regulations, policies, procedures and standard operating procedures.
Expert Proficiency:
  • Ability to operate standard office equipment, including typewriters, computers, computer software, calculators, printers, copiers, scanners and facsimile machines.
  • Modern office practices and procedures.
  • Follows verbal and written instructions.
  • Provides professional customer service to clients and public.
  • Maintains sensitive and confidential information.
Education:
High School Diploma or GED equivalency required.

Experience:
 Minimum of two years clerical experience required.

Licenses and/or Certificates:
Valid driver's license at the time of application and a valid Colorado driver's license at time of hire required.

Special Requirements:
Must successfully pass background check.

 

Physical Demands/Work Environment

Occasionally (Less than 25% of the time)
Vehicles-Drives automobile and/or truck.

Frequently (25% to 50% of the time)
Climbing-Ascends or descends using feet and legs and/or hands and arms.
Stooping-Bends body downward and forward.  Requires use of lower extremities and back muscles.
Kneeling-Bends legs at knees to come to rest on knee or knees.
Crouching­-Bends body downward and forward by bending legs and spine.
Reaching-Extends hand(s) and arms(s) in any directions.
Handling-Seizes, holds, grasps, turns or otherwise works with hand(s).
Confined/Restricted Working Environment-Work is performed in closed or locked facility providing safety and security.
Hazards-Exposure to hostile individuals or animals.

Regularly (50% to 100 % of the time)
Strength-Lifts, carries, push, pulls or otherwise moves objects up to 25 pounds.
Strength-Sits with brief periods of walking and/or standing.
Fingering-Picks, pinches, types or otherwise works primarily with fingers rather than the whole hand or arm as in handling.
Equipment Utilized-Office equipment such as computer, phone, fax, copiers, scanners, adding machine, etc.
Hazards-Exposure to blood borne and airborne pathogens.
Hazards-Exposure to dust, fumes, gases or airborne particles.

Not applicable
Strength-Lifts, carries, push, pulls or otherwise moves objects from 25 to 50 pounds.
Strength -Lifts, carries, push, pulls or otherwise moves objects from 50 to 75 pounds.
Strength-Capability to overcome and restrain a combative or resistive subject.
Strength-Walks and/or stands with brief periods of sitting.
Exposure to Weather-Exposure to hot, cold, wet, humid or windy conditions caused by the weather or non weather-related conditions.
Schedule-Works shift work, weekends, holidays and subject to on call duty.

FLSA Status: Non-Exempt
Bargaining Unit: Bargaining unit

 

 

Employment Type: Full Time

Pueblo County

Address

Pueblo, CO
81003 USA