Skip to Main Content
← Back to Jobs

Office Support III

Pueblo County Pueblo, CO
  • Expired: October 16, 2019. Applications are no longer accepted.

Under minimal supervision performs detailed office support and customer service within assigned department or division.Essential Job Functions
  • Performs customer service and reception duties for the department or division; provides information; directs callers and visitors to appropriate department or person; takes messages.
  • Sets up and maintains office filing systems, files and records using unique identifiers and cross referencing to avoid duplication; assembles information upon request; develops and maintains related forms and documents.
  • Receives, sorts, distributes and processes incoming or outgoing mail.
  • Prepares information including binding, stapling and copying; distributes packets to appropriate persons including mass mailings.
  • Types a variety of standardized, routine documents and letters including but not limited to interoffice memos and administrative forms.
  • Processes and monitors purchase orders, personnel requisitions and maintenance requests.
  • Orders, maintains, and distributes office supplies and/or equipment.
  • Coordinates schedules and makes arrangements for training, meetings, events, tests and/or similar activities.
  • Scans and enters various information into databases.
  • Performs other duties as appropriate or necessary for performance of the job.
Additional Responsibilities
  • Responsible for distributing new and replacement Electronic Benefits Transfer (EBT) Quest Cards.
General Requirements
  • Fills in for other staff as necessary and/or required.
  • Attends meetings, classes and trainings as required or requested by supervisor.
  • Encouraged to recommend changes to improve procedures that would result in efficiencies, cost savings and safety.
  • Communicates actively, clearly and regularly with supervisor and co-workers on all work-related topics.
  • Understands, observes and complies with all Governmental, Pueblo County and Departmental policies, procedures and protocols when performing job duties.
  • Possesses excellent oral and written skills to communicate effectively.
  • Establishes and maintains effective working relationships with Pueblo County employees from same or different departments/offices, entities and customers.
  • Effectively manages multiple projects at once.
  • Effectively deals with stressful situations.
  • Easily adapts to sudden and unexpected changes in work assignments.

Knowledge, Skills and Abilities

Full Proficiency:

  • Knowledge of mathematical functions including subtraction, addition, multiplication and division.
  • Routine software and business applications including, but not limited to, word processing, spreadsheets, presentation software and databases.
  • Performs duties independently without close supervision.
  • Ability to communicate orally and in writing.
  • Ability to read, comprehend, and apply program, department, County, State and Federal rules, regulations, policies, procedures and standard operating procedures.
Expert Proficiency:
  • Ability to operate standard office equipment, including typewriters, computers, computer software, calculators, printers, copiers, scanners and facsimile machines.
  • Modern office practices and procedures.
  • Follows verbal and written instructions.
  • Provides professional customer service to clients and public.
  • Maintains sensitive and confidential information.
High School Diploma or GED equivalency required.

 Minimum of two years clerical experience required.

Licenses and/or Certificates:
Valid driver's license at the time of application and a valid Colorado driver's license at time of hire required.

Special Requirements:
Must successfully pass background check.


Physical Demands/Work Environment

Occasionally (Less than 25% of the time)
Vehicles-Drives automobile and/or truck.

Frequently (25% to 50% of the time)
Climbing-Ascends or descends using feet and legs and/or hands and arms.
Stooping-Bends body downward and forward.  Requires use of lower extremities and back muscles.
Kneeling-Bends legs at knees to come to rest on knee or knees.
Crouching­-Bends body downward and forward by bending legs and spine.
Reaching-Extends hand(s) and arms(s) in any directions.
Handling-Seizes, holds, grasps, turns or otherwise works with hand(s).
Confined/Restricted Working Environment-Work is performed in closed or locked facility providing safety and security.
Hazards-Exposure to hostile individuals or animals.

Regularly (50% to 100 % of the time)
Strength-Lifts, carries, push, pulls or otherwise moves objects up to 25 pounds.
Strength-Sits with brief periods of walking and/or standing.
Fingering-Picks, pinches, types or otherwise works primarily with fingers rather than the whole hand or arm as in handling.
Equipment Utilized-Office equipment such as computer, phone, fax, copiers, scanners, adding machine, etc.
Hazards-Exposure to blood borne and airborne pathogens.
Hazards-Exposure to dust, fumes, gases or airborne particles.

Not applicable
Strength-Lifts, carries, push, pulls or otherwise moves objects from 25 to 50 pounds.
Strength -Lifts, carries, push, pulls or otherwise moves objects from 50 to 75 pounds.
Strength-Capability to overcome and restrain a combative or resistive subject.
Strength-Walks and/or stands with brief periods of sitting.
Exposure to Weather-Exposure to hot, cold, wet, humid or windy conditions caused by the weather or non weather-related conditions.
Schedule-Works shift work, weekends, holidays and subject to on call duty.

FLSA Status: Non-Exempt
Bargaining Unit: Bargaining unit



Employment Type: Full Time

Pueblo County


Pueblo, CO
81003 USA