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Executive Assistant

Rancho Santa Fe, CA
  • Expired: January 23, 2023. Applications are no longer accepted.

Working at PublicSq.

You are part of a well-funded startup seeking to restore America by bringing freedom back into the mainstream via the PublicSq. app. 

You are part of a team dedicated to connecting freedom-loving Americans with the community and companies that share their values.

We are passionate about our mission, we work hard, and we know how to have fun!   

 Here are a few perks of working at PublicSq.:

  • Frequent company-wide team events and activities

  • Company-wide lunches every Friday

  • Cold brew on tap

  • Casual Friday dress

  • Company swag and merchandise

  • Unlimited paid time off

  • Flexible work hours

Purpose of Role 

This role as the Executive Assistant of PublicSq. will support the Chief Financial Officer.  The Executive Assistant to the CFO will act as the executives right-hand person who enables him to advance company initiatives and goals. The Executive Assistant will filter and attend to the day-to-day functions that are part of the CFO's role so that he can focus on high-level leadership and strategy functions.

Role and Responsibilities

  • Work directly with the CFO to support all aspects of his daily work routine.

  • Maintain the CFO's calendar, including scheduling meetings, appointments, and travel (may include domestic and international) arrangements. Exercise discretion in committing time and evaluating needs.

  • Serve as a liaison between the CFO and the staff that reports to him. This includes answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.

  • Coordinate work with staff as needed; play a key role in the coordination of staff efforts both within and outside the CFO's department.

  • Provide coordination, monitoring, and communication of projects and programs managed by the CFO's department.

  • Assist in the CFO's activities and processes including project planning, intake, prioritization, initiation, execution, and training; as well as in fostering collaboration of end-users and key stakeholders.

  • Determine priority of matters of attention for the CFO; redirect matters to staff to handle, or handle matters personally, as appropriate.

  • Keep the CFO advised of time-sensitive and priority issues, ensuring appropriate follow-up.

  • Routinely perform a wide variety of support duties.

  • Handle printing, faxing, mail/overnight packages, copying, filing, and email/messages.

  • Sort and triage mail; maintain e-mail and other address directories.

  • Compose and prepare letters relating to routine correspondence for the CFO's signature.

  • Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.

  • Transcribe source material, prepare documents, reports, tables and charts; distribute as appropriate.

  • Prepare, reconcile, and submit expense reports.

  • Maintain paper and electronic filing systems.

  • Maintain confidential and sensitive information.

  • Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.

  • Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.

  • Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.

Desired Skills and Qualifications

  • A detail-oriented self-starter with prior experience in the financial services industry and/or tech industry

  • At least 3 years of experience supporting a high-level executive or member of the C-suite

  • Comfortable interacting with high-level executives

  • Someone who exhibits sound judgment with the ability to prioritize and make decisions

  • Energetic and eager to tackle new projects and ideas

  • A team player capable of cultivating productive working relationships across the company

  • Resourceful, can-do attitude

  • Thrives in a fast-paced environment

Title: Executive Assistant

Position: Full-time

Pay: Based on Experience



Rancho Santa Fe, CA
92067 USA