Expired: over a month ago. Applications are no longer accepted.
Business Management Specialist ==============================
##### General Services Administration
Public Buildings Service
- ##### Open & closing dates
07/31/2019 to 08/09/2019
- ##### Service
- ##### Pay scale & grade
- ##### Salary
$90,512 to $117,669 per year
- ##### Appointment type
- ##### Work schedule
San Francisco, CA FEW vacancies
##### Relocation expenses reimbursed
##### Telework eligible
Yes as determined by agency policy
- Duties ------
As a Business Management Specialist, you will be responsible for performing a range of coordination management as well as analytical and technical work, providing operating and management officials with assistance as needed.
**Location of position: Public Buildings Service, San Francisco Service Center, in San Francisco, CA.**
We are currently filling one vacancy, but additional vacancies may be filled as needed.
Learn more about this agency
Program Administration and Analysis:
- Plans, organizes, and conducts a wide variety of analyses and reviews of overall program performance and operational objectives to improve program effectiveness, monitor milestones, accomplishments, quality, and timeliness; and to ensure GSA/PBS goals are met.
- Serves as the assigned Service Center's primary point of contact and liaison for the development of comprehensive and cohesive responses to all Financial Management Division data calls on behalf of the Service Center.
- Independently performs evaluations of various transactions and office files to ensure consistency and compliance with agency guidance and regulation in accordance with MARS review principles.
- Performs monthly analysis of funding allotments with a dedicated Budget Analyst from Financial Management Division and recommends when additional funding or reprogramming needs are required, as appropriate with the approval of the Service Center Deputy Director.
- Manages and controls the Service Center's Reimbursable Work Authorization (RWA) Program including responding to RWA related inquiries; tracking and reporting RWA workload; insuring reimbursement and appropriate cost transfers occur in a timely manner; and reviewing RWA estimates to insure proper RWA overhead calculation. Performs or assists in entry and submission of RWA into RWA Entry and Tracking Application (RETA).
- Responsible for a wide variety of simplified acquisitions and purchasing transactions for supplies, services, and repair and alterations services for federal and leased buildings (owned, operated, and leased) and is expected to become FAC-C Level 1 certified upon completion of the required training. Assists in the development service contracts for work involving precise specifications and the use of skilled trades people.
- Develops supply contracts for purchasing supplies and equipment necessary for GSA Regional Office and client agencies. Reviews requisitions or project proposals and determines appropriate methods of negotiated procurement.
- Prepares and issues solicitation documents for Invitation for Bids (IFB's) and requests for proposals (RFP). Serves as a central point of contact on assigned procurements to respond to inquiries.
- Performs analysis of bids or proposals received. Contacts offerors or contractors to negotiate prices.
- Contracts for specialized and complex mechanical equipment and systems that frequently require searches and contacts with suppliers and contractors both in the local area and nationwide.
- Negotiates extensions of delivery schedules, price adjustments, labor hours, modifications to the contract, and similar agreements when precedents are well established.
- Reviews completed official contract file to determine that all contractual actions are satisfied, that there are not pending administrative actions to be resolved, that all file documents are signed, that there are not litigation actions pending, and that the contract is complete and ready to be closed.
- Purchases standard to complex specialty items of supply, equipment, and repair and alteration services for administrative and operating personnel in the field office; such as, custodial, cleaning, emergency HVAC repairs, rent surveys, concessions, fire alarm monitoring, fire safety surveys.
- Purchases are made based on previous experience or by reference to commercial suppliers' brochures, manufacturers' catalogs, Federal Supply sources, etc.
- Obtains written and/or oral telephone quotations for open market purchases within specified dollar thresholds and prepares written competitive quotations or solicitations (packages) for items or services exceeding these amounts.
- Assures all documents contain proper coding, cost symbols and appropriation nomenclature. Maintains and updates bidders list or contractors and suppliers for repair, maintenance, and alteration type work. Tabulates all bids received and refers them, along with required contract documentation, to the Warranted Contracting Officer for approval and/or award.
- Logs credit card purchases and processes related corrections. Reconciles bankcard statements by comparing purchase amount authorized versus amount actually charged. Brings discrepancies to the supervisor's attention. Maintains paperwork and files related to these transactions. Uses standardized procurement software, such as EASi to prepare all procurement requests, purchase orders, solicitations, contract awards, modifications, amendments, receiving reports and contract closeouts.
- Processes completed procurement actions for payment after ensuring that required documentation, inspections and receiving evidence are completed. Ensures that all procurements processed for payment are done in accordance with applicable GSA programs and regulations. Maintains record of expenditures, contract awarded, repairs and alteration work accomplished, etc., and prepares recurring and occasional reports.
### Travel Required
Occasional travel - Travel as needed.
##### Supervisory status
##### Promotion Potential
- #### Job family (Series)
1101 General Business And Industry
- Requirements ------------
### Conditions of Employment
- US Citizenship or National (Residents of American Samoa and Swains Island) - Meet all eligibility criteria within 30 days of the closing date - Meet time-in-grade within 30 days of the closing date, if applicable - Register with Selective Service, if you are a male born after 12/31/1959
If selected, you must meet the following conditions:
- Receive authorization from OPM on any job offer you receive, if you are or were (within the last 5 years) a **political** Schedule A, Schedule C or Non-Career SES employee in the Executive Branch. - Serve a one year probationary period, if required. - Undergo and pass a background investigation (Tier 1 investigation level). - Have your identity and work status eligibility verified if you are not a GSA employee. We will use the Department of Homeland Security's e-Verify system for this. Any discrepancies must be resolved as a condition of continued employment.
For each job on your resume, provide:
- the exact dates you held each job (from month/year to month/year) - number of hours per week you worked (if part time).
If you have volunteered your service through a National Service program (e.g., Peace Corps, Americorps), we encourage you to apply and include this experience on your resume.
For a brief video on creating a Federal resume, click here.
The GS-13 salary range starts at $107,630 per year. If you are a new federal employee, your starting salary will likely be set at the Step 1 of the grade for which you are selected.
To qualify, you must have at least one year of specialized experience equivalent to the GS-12 level or higher in the Federal service. Specialized experience is defined as experience in procurement and program analysis, which includes assistance with procurement activities such preparing or signing contracts; maintaining budgets; analyzing program performance and goals; applying contracting and procurement principles, policies and regulations; evaluating or preparing Reimbursable Work Authorizations (RWAs).
### Additional information
We are also accepting applications from all U.S. Citizens and Nationals under Vacancy Announcement \# 1909246LRDE. You must apply separately to each announcement to be considered for both.
Bargaining Unit status: AFGE
Relocation-related expenses are not approved and will be your responsibility.
On a case-by-case basis, the following incentives may be approved:
? Recruitment incentive if you are new to the federal government
? Relocation incentive if you are a current federal employee
? Credit toward vacation leave if you are new to the federal government
Additional vacancies may be filled from this announcement as needed; through other means; or not at all.
### How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
You will be evaluated on the questions you answer during the application process, which will measure your overall possession of the following competencies or knowledge, skills, and abilities. Your responses to these questions must be supported by your resume or your score may be lowered.
- Knowledge of the Federal Procurement Regulations; Federal Acquisition Regulations (FAR),required to develop, administer and accomplish acquisition of a variety of complex supplies and building services through formal and informal contracting methods, and other simplified purchase procedures in accordance with the Federal Acquisition Regulations (FAR). - Knowledge of budget activities and federal budgeting process; financial tracking and reconciliation systems and federal regulations. - Knowledge and understanding of the interrelationships between program operations, the mission, goals, functions and organization of GSA and the Public Buildings Service sufficient to analyze data and provide recommendations to management. - Knowledge and understanding of the interrelationships between program operations, the mission, goals, functions and organization sufficient to analyze data and provide recommendations to management. - Skill in planning, organizing, and directing data collection activities and studies. Skill in negotiating effectively with higher level management to accept and implement recommendations. - Skill in articulating studies of technical complexity (operating costs, energy consumption, tenant satisfaction, financial systems, personnel systems, etc.). - Ability to communicate effectively, both orally and in writing.
Additional assessments may be used, and, if so, you will be provided with further instructions.
If you are eligible under Interagency Career Transition Assistance Plan or GSA's Career Transition Assistance Plan(ICTAP/CTAP), you must receive a score of 85 or higher to receive priority.
**To preview questions please click here.**
### Background checks and security clearance
##### Security clearance
##### Drug test required
- Required Documents ------------------
ALL required documents must be submitted before the closing date. Review the following list to determine what you need to submit.
**Note:** If required to submit an **SF-50** (Notice of Personnel Action), an equivalent agency Notice of Personnel Action form is acceptable. Such document(s) must show all of the following: effective date, position, title, series, grade, and rate of basic pay, tenure group 1 (career) or 2 (career-conditional), position occupied group, and name of agency. If you are a **GSA employee** (except in the OIG), you are not required to submit an SF-50.
**If you are a 30% or more disabled veteran, VEOA or VRA applicant or qualified spouse, widow/widower, or parent:**
**(a)** Copy of your Certificate of Release or Discharge From Active Duty, DD-214 that shows the dates of your active duty service. If selected, a DD-214 showing your type of discharge (member 4 copy) will be required prior to appointment.
**(b)** If you are a disabled veteran, or are applying under VRA or VEOA as a spouse, widow/widower, or parent of a veteran, submit both of the following in addition to the DD-214:
1. completed SF-15 form; and 2. proof of your entitlement (refer to SF-15 for complete list).
**If you are active duty military**- Certification on a letterhead from your military branch that includes your rank, character of service (must be under honorable conditions) & military service dates including discharge/release date (must be no later than 120 days after the date the certification is submitted).
**If you are a current Federal employee or Reinstatement Eligible:** Submit your latest SF-50.
**If you are eligible under an Interchange Agreement:** Submit your latest SF-50.
**If you are a former Peace Corp or VISTA volunteer: Submit your Description of Service.**
**If you are a current or former Land Management Agency Employee - Submit a and b:**
(a) one or more SF-50s, including your most recent one that shows you were on a competitive time-limited appointment(s) with a Land Management Agency and served on the appointment for a period(s) totaling more than 24 months without a break of 2 or more years.
(b) Copy of your agency's annual performance appraisal(s) or written reference(s) from a supervisor at the agency verifying satisfactory performance during your appointment(s).
**If you have a disability:** Submit proof of eligibility. For information on eligibility and required documentation, refer to USAJOBS's People With Disabilities page.
**If you are applying under another special appointment authority:** Submit proof of your eligibility under the appropriate appointment authority. See USAJOBS's Resource Center for more information.
**If you are**ICTAP/CTAP **eligible** - **submit a, b, and c**: **(a)** proof of eligibility including agency notice; **(b)** SF-50, and **(c)** most recent performance appraisal.
#### If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
- Benefits --------
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.
You will have access to many benefits including:
- Health insurance (choose from a wide range of plans) - Life insurance coverage with several options - Sick leave and vacation time, including 10 paid holidays per year - Thrift Savings Plan (similar to a 401(k) plan) - Flexible work schedules - Transit and child care subsidies - Flexible spending accounts - Long-term care insurance - Training and development
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.
- How to Apply ------------
Submit a complete online application including any required documents prior to 11:59 pm Eastern Time on the closing date of the announcement. You can modify or complete your application any time before the deadline. Simply return to USAJOBS, select the vacancy, and update your application. For more detailed instructions on how to apply, click here: Apply for a GSA Job.
To begin, click the ***Apply Online*** button on the vacancy announcement.
- Sign in or register on USAJobs and select a resume and documents to include in your application. - Once you have clicked ***Apply for this position now***, you will be taken to the GSA site to complete the application process. - Click the ***Apply To This Vacancy*** and complete all steps in the application process until the Confirmation indicates your application is complete. **If you click *Return to USAJobs* or get timed out prior to receiving confirmation, your application will not be submitted and cannot be considered for this job.** - **Note: **Review the *REQUIRED DOCUMENTS* section of this announcement to determine which apply to you and must be submitted online. You may choose one or more of the following options to submit your document(s): **Upload** (from your computer); **USAJOBS** (click the "USAJOBS" link to complete the transfer process) or **FAX** (read the "Fax instructions" provided prior to printing the Fax Cover Sheet and faxing your information).
**Need Assistance in Applying?** Contact the HR representative listed on the announcement prior to the application deadline. We are available to assist you Monday-Friday during normal business hours. You must receive HR approval before deviating from these instructions. **Be sure to APPLY EARLY as most assessments must be completed fully and submitted before the announcement closing.**
### Agency contact information
### Lorree Rhodes
GSA, Public Buildings Service General Services Administration Human Resources Division 50 United Nations Plaza, Room 4254 San Francisco, California 94102 United States
Learn more about this agency
### Next steps
After the closing date/deadline:
1. **ELIGIBILITY/QUALIFICATIONS:** Your application will be reviewed for all requirements. 2. **REFERRAL TO MANAGEMENT:** If you meet all the requirements, you may be referred to management for review and a possible interview. 3. **SELECTION/TENTATIVE JOB OFFER:** If you are selected, you will receive a tentative offer and start the suitability and/or security background investigation process. 4. **FINAL JOB OFFER:**Once our security office determines you can come on board, you will be given a final offer, which is typically 40 days after the announcement closes. 5. **FINAL COMMUNICATION:** Once the position is filled, we will notify you of your status. You may also check your status by logging into USAJOBS. Go to My USAJOBS and then to Applications.
**Thank you for your interest in working for U.S. General Services Administration!**
- Fair & Transparent ------------------
The Federal hiring process is setup to be fair and transparent. Please read the following guidance.
### Equal Employment Opportunity Policy
The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
- Equal Employment Opportunity (EEO) for federal employees & job applicants
### Reasonable Accommodation Policy
Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.
Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:
- An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job. - An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace. - An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.
You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.
Learn more about disability employment and reasonable accommodations or how to contact an agency.
#### Legal and regulatory guidance
- Financial suitability - Social security number request - Privacy Act - Signature and false statements - Selective Service - New employee probationary period
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/541182500. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
Public Buildings Service
San Francisco,CA USA
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