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Business Management Specialist

Public Buildings Service San Francisco, CA
  • Expired: over a month ago. Applications are no longer accepted.
Business Management Specialist
==============================

##### General Services Administration

Public Buildings Service

Overview
--------

- ##### Open & closing dates

07/31/2019 to 08/09/2019

- ##### Service

Competitive

- ##### Pay scale & grade

GS 12

- ##### Salary

$90,512 to $117,669 per year

- ##### Appointment type

Permanent

- ##### Work schedule

Full-time

Location
--------

-

San Francisco, CA FEW vacancies

##### Relocation expenses reimbursed

No

##### Telework eligible

Yes as determined by agency policy

- Duties
------

### Summary

As a Business Management Specialist, you will be responsible for
performing a range of coordination management as well as analytical
and technical work, providing operating and management officials
with assistance as needed.

**Location of position: Public Buildings Service, San Francisco
Service Center, in San Francisco, CA.**


We are currently filling one vacancy, but additional vacancies may
be filled as needed.

Learn more about this agency

### Responsibilities

Program Administration and Analysis:

- Plans, organizes, and conducts a wide variety of analyses and
reviews of overall program performance and operational
objectives to improve program effectiveness, monitor milestones,
accomplishments, quality, and timeliness; and to ensure GSA/PBS
goals are met.

- Serves as the assigned Service Center's primary point of contact
and liaison for the development of comprehensive and cohesive
responses to all Financial Management Division data calls on
behalf of the Service Center.

- Independently performs evaluations of various transactions and
office files to ensure consistency and compliance with agency
guidance and regulation in accordance with MARS review
principles.

- Performs monthly analysis of funding allotments with a dedicated
Budget Analyst from Financial Management Division and recommends
when additional funding or reprogramming needs are required, as
appropriate with the approval of the Service Center Deputy
Director.

- Manages and controls the Service Center's Reimbursable Work
Authorization (RWA) Program including responding to RWA related
inquiries; tracking and reporting RWA workload; insuring
reimbursement and appropriate cost transfers occur in a timely
manner; and reviewing RWA estimates to insure proper RWA
overhead calculation. Performs or assists in entry and
submission of RWA into RWA Entry and Tracking Application
(RETA).

Contracting:

- Responsible for a wide variety of simplified acquisitions and
purchasing transactions for supplies, services, and repair and
alterations services for federal and leased buildings (owned,
operated, and leased) and is expected to become FAC-C Level 1
certified upon completion of the required training. Assists in
the development service contracts for work involving precise
specifications and the use of skilled trades people.

- Develops supply contracts for purchasing supplies and equipment
necessary for GSA Regional Office and client agencies. Reviews
requisitions or project proposals and determines appropriate
methods of negotiated procurement.

- Prepares and issues solicitation documents for Invitation for
Bids (IFB's) and requests for proposals (RFP). Serves as a
central point of contact on assigned procurements to respond to
inquiries.

- Performs analysis of bids or proposals received. Contacts
offerors or contractors to negotiate prices.

- Contracts for specialized and complex mechanical equipment and
systems that frequently require searches and contacts with
suppliers and contractors both in the local area and nationwide.

- Negotiates extensions of delivery schedules, price adjustments,
labor hours, modifications to the contract, and similar
agreements when precedents are well established.

- Reviews completed official contract file to determine that all
contractual actions are satisfied, that there are not pending
administrative actions to be resolved, that all file documents
are signed, that there are not litigation actions pending, and
that the contract is complete and ready to be closed.

Purchasing:

- Purchases standard to complex specialty items of supply,
equipment, and repair and alteration services for administrative
and operating personnel in the field office; such as, custodial,
cleaning, emergency HVAC repairs, rent surveys, concessions,
fire alarm monitoring, fire safety surveys.

- Purchases are made based on previous experience or by reference
to commercial suppliers' brochures, manufacturers' catalogs,
Federal Supply sources, etc.

- Obtains written and/or oral telephone quotations for open market
purchases within specified dollar thresholds and prepares
written competitive quotations or solicitations (packages) for
items or services exceeding these amounts.

- Assures all documents contain proper coding, cost symbols and
appropriation nomenclature. Maintains and updates bidders list
or contractors and suppliers for repair, maintenance, and
alteration type work. Tabulates all bids received and refers
them, along with required contract documentation, to the
Warranted Contracting Officer for approval and/or award.

- Logs credit card purchases and processes related corrections.
Reconciles bankcard statements by comparing purchase amount
authorized versus amount actually charged. Brings discrepancies
to the supervisor's attention. Maintains paperwork and files
related to these transactions. Uses standardized procurement
software, such as EASi to prepare all procurement requests,
purchase orders, solicitations, contract awards, modifications,
amendments, receiving reports and contract closeouts.

- Processes completed procurement actions for payment after
ensuring that required documentation, inspections and receiving
evidence are completed. Ensures that all procurements processed
for payment are done in accordance with applicable GSA programs
and regulations. Maintains record of expenditures, contract
awarded, repairs and alteration work accomplished, etc., and
prepares recurring and occasional reports.

### Travel Required

Occasional travel - Travel as needed.

##### Supervisory status

No

##### Promotion Potential

12

- #### Job family (Series)

1101 General Business And Industry

- Requirements
------------

### Conditions of Employment

- US Citizenship or National (Residents of American Samoa and
Swains Island)
- Meet all eligibility criteria within 30 days of the closing date
- Meet time-in-grade within 30 days of the closing date, if
applicable
- Register with Selective Service, if you are a male born after
12/31/1959

If selected, you must meet the following conditions:

- Receive authorization from OPM on any job offer you receive, if
you are or were (within the last 5 years) a **political**
Schedule A, Schedule C or Non-Career SES employee in the
Executive Branch.
- Serve a one year probationary period, if required.
- Undergo and pass a background investigation (Tier 1
investigation level).
- Have your identity and work status eligibility verified if you
are not a GSA employee. We will use the Department of Homeland
Security's e-Verify system for this. Any discrepancies must be
resolved as a condition of continued employment.

### Qualifications

For each job on your resume, provide:

- the exact dates you held each job (from month/year to
month/year)
- number of hours per week you worked (if part time).

If you have volunteered your service through a National Service
program (e.g., Peace Corps, Americorps), we encourage you to apply
and include this experience on your resume.

For a brief video on creating a Federal resume, click here.

The GS-13 salary range starts at $107,630 per year. If you are a
new federal employee, your starting salary will likely be set at the
Step 1 of the grade for which you are selected.

To qualify, you must have at least one year of specialized
experience equivalent to the GS-12 level or higher in the Federal
service. Specialized experience is defined as experience in
procurement and program analysis, which includes assistance with
procurement activities such preparing or signing contracts;
maintaining budgets; analyzing program performance and goals;
applying contracting and procurement principles, policies and
regulations; evaluating or preparing Reimbursable Work
Authorizations (RWAs).

### Education

### Additional information

We are also accepting applications from all U.S. Citizens and
Nationals under Vacancy Announcement \# 1909246LRDE. You must apply
separately to each announcement to be considered for both.

Bargaining Unit status: AFGE

Relocation-related expenses are not approved and will be your
responsibility.

On a case-by-case basis, the following incentives may be approved:

? Recruitment incentive if you are new to the federal
government

? Relocation incentive if you are a current federal employee

? Credit toward vacation leave if you are new to the federal
government

Additional vacancies may be filled from this announcement as needed;
through other means; or not at all.

### How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the
qualifications above.

You will be evaluated on the questions you answer during the
application process, which will measure your overall possession of
the following competencies or knowledge, skills, and abilities.
Your responses to these questions must be supported by your resume
or your score may be lowered.

- Knowledge of the Federal Procurement Regulations; Federal
Acquisition Regulations (FAR),required to develop, administer
and accomplish acquisition of a variety of complex supplies and
building services through formal and informal contracting
methods, and other simplified purchase procedures in accordance
with the Federal Acquisition Regulations (FAR).
- Knowledge of budget activities and federal budgeting process;
financial tracking and reconciliation systems and federal
regulations.
- Knowledge and understanding of the interrelationships between
program operations, the mission, goals,
functions and organization of GSA and the Public Buildings
Service sufficient to analyze data and provide recommendations
to management.
- Knowledge and understanding of the interrelationships between
program operations, the mission, goals, functions and
organization sufficient to analyze data and provide
recommendations to management.
- Skill in planning, organizing, and directing data collection
activities and studies. Skill in negotiating effectively with
higher level management to accept and implement recommendations.
- Skill in articulating studies of technical complexity (operating
costs, energy consumption, tenant satisfaction, financial
systems, personnel systems, etc.).
- Ability to communicate effectively, both orally and in writing.

Additional assessments may be used, and, if so, you will be provided
with further instructions.

If you are eligible under Interagency Career Transition Assistance
Plan or GSA's Career Transition Assistance Plan(ICTAP/CTAP), you
must receive a score of 85 or higher to receive priority.


**To preview questions please click here.**

### Background checks and security clearance

##### Security clearance

Other

##### Drug test required

No

- Required Documents
------------------

ALL required documents must be submitted before the closing date.
Review the following list to determine what you need to submit.

**Note:** If required to submit an **SF-50** (Notice of Personnel
Action), an equivalent agency Notice of Personnel Action form is
acceptable. Such document(s) must show all of the following:
effective date, position, title, series, grade, and rate of basic
pay, tenure group 1 (career) or 2 (career-conditional), position
occupied group, and name of agency. If you are a **GSA employee**
(except in the OIG), you are not required to submit an SF-50.

**If you are a 30% or more disabled veteran, VEOA or VRA applicant
or qualified spouse, widow/widower, or parent:**

**(a)** Copy of your Certificate of Release or Discharge From
Active Duty, DD-214 that shows the dates of your active duty
service. If selected, a DD-214 showing your type of discharge
(member 4 copy) will be required prior to appointment.

**(b)** If you are a disabled veteran, or are applying under
VRA or VEOA as a spouse, widow/widower, or parent of a veteran,
submit both of the following in addition to the DD-214:

1. completed SF-15 form; and
2. proof of your entitlement (refer to SF-15 for complete list).

**If you are active duty military**- Certification on a letterhead
from your military branch that includes your rank, character of
service (must be under honorable conditions) & military service
dates including discharge/release date (must be no later than 120
days after the date the certification is submitted).

**If you are a current Federal employee or Reinstatement Eligible:**
Submit your latest SF-50.

**If you are eligible under an Interchange Agreement:** Submit your
latest SF-50.

**If you are a former Peace Corp or VISTA volunteer: Submit your
Description of Service.**

**If you are a current or former Land Management Agency Employee -
Submit a and b:**

(a) one or more SF-50s, including your most recent one that
shows you were on a competitive time-limited appointment(s) with a
Land Management Agency and served on the appointment for a period(s)
totaling more than 24 months without a break of 2 or more years.

(b) Copy of your agency's annual performance appraisal(s) or
written reference(s) from a supervisor at the agency verifying
satisfactory performance during your appointment(s).

**If you have a disability:** Submit proof of eligibility. For
information on eligibility and required documentation, refer to
USAJOBS's People With Disabilities page.

**If you are applying under another special appointment authority:**
Submit proof of your eligibility under the appropriate appointment
authority. See USAJOBS's Resource Center for more information.

**If you are**ICTAP/CTAP **eligible** - **submit a, b, and c**:
**(a)** proof of eligibility including agency notice; **(b)** SF-50,
and **(c)** most recent performance appraisal.

#### If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution
recognized by the U.S. Department of Education in order for it to be
credited towards qualifications. Therefore, provide only the
attendance and/or degrees from schools accredited by accrediting
institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this
vacancy announcement may result in an ineligible rating or may
affect the overall rating.

- Benefits
--------

A career with the U.S. Government provides employees with a
comprehensive benefits package. As a federal employee, you and your
family will have access to a range of benefits that are designed to
make your federal career very rewarding. Learn more about federal
benefits.

You will have access to many benefits including:

- Health insurance (choose from a wide range of plans)
- Life insurance coverage with several options
- Sick leave and vacation time, including 10 paid holidays per
year
- Thrift Savings Plan (similar to a 401(k) plan)
- Flexible work schedules
- Transit and child care subsidies
- Flexible spending accounts
- Long-term care insurance
- Training and development

Eligibility for benefits depends on the type of position you hold
and whether your position is full-time, part-time, or intermittent.
Contact the hiring agency for more information on the specific
benefits offered.

- How to Apply
------------

Submit a complete online application including any required
documents prior to 11:59 pm Eastern Time on the closing date of the
announcement. You can modify or complete your application any time
before the deadline. Simply return to USAJOBS, select the vacancy,
and update your application. For more detailed instructions on how
to apply, click here: Apply for a GSA Job.

To begin, click the ***Apply Online*** button on the vacancy
announcement.

- Sign in or register on USAJobs and select a resume and documents
to include in your application.
- Once you have clicked ***Apply for this position now***, you
will be taken to the GSA site to complete the application
process.
- Click the ***Apply To This Vacancy*** and complete all steps in
the application process until the Confirmation indicates your
application is complete. **If you click *Return to USAJobs* or
get timed out prior to receiving confirmation, your application
will not be submitted and cannot be considered for this job.**
- **Note: **Review the *REQUIRED DOCUMENTS* section of this
announcement to determine which apply to you and must be
submitted online. You may choose one or more of the following
options to submit your document(s): **Upload** (from your
computer); **USAJOBS** (click the "USAJOBS" link to complete the
transfer process) or **FAX** (read the "Fax instructions"
provided prior to printing the Fax Cover Sheet and faxing your
information).

**Need Assistance in Applying?** Contact the HR representative
listed on the announcement prior to the application deadline. We are
available to assist you Monday-Friday during normal business hours.
You must receive HR approval before deviating from these
instructions. **Be sure to APPLY EARLY as most assessments must be
completed fully and submitted before the announcement closing.**

### Agency contact information

### Lorree Rhodes

##### Phone

817-978-4115

##### Fax

000-000-0000

##### Email

vacancy.inquiries@gsa.gov

##### Address

GSA, Public Buildings Service
General Services Administration
Human Resources Division
50 United Nations Plaza, Room 4254
San Francisco, California 94102
United States

Learn more about this agency

### Next steps

After the closing date/deadline:

1. **ELIGIBILITY/QUALIFICATIONS:** Your application will be
reviewed for all requirements.
2. **REFERRAL TO MANAGEMENT:** If you meet all the requirements,
you may be referred to management for review and a possible
interview.
3. **SELECTION/TENTATIVE JOB OFFER:** If you are selected, you will
receive a tentative offer and start the suitability and/or
security background investigation process.
4. **FINAL JOB OFFER:**Once our security office determines you can
come on board, you will be given a final offer, which is
typically 40 days after the announcement closes.
5. **FINAL COMMUNICATION:** Once the position is filled, we will
notify you of your status. You may also check your status by
logging into USAJOBS. Go to My USAJOBS and then to
Applications.

**Thank you for your interest in working for U.S. General Services
Administration!**

- Fair & Transparent
------------------

The Federal hiring process is setup to be fair and transparent.
Please read the following guidance.

### Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on
the basis of race, color, religion, sex (including pregnancy and
gender identity), national origin, political affiliation, sexual
orientation, marital status, disability, genetic information, age,
membership in an employee organization, retaliation, parental
status, military service, or other non-merit factor.

- Equal Employment Opportunity (EEO) for federal employees & job
applicants

### Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants
with disabilities where appropriate. Applicants requiring reasonable
accommodation for any part of the application process should follow
the instructions in the job opportunity announcement. For any part
of the remaining hiring process, applicants should contact the
hiring agency directly. Determinations on requests for reasonable
accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work
environment, or the way things are usually done that enables an
individual with a disability to apply for a job, perform job duties
or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide
reasonable accommodations when:

- An applicant with a disability needs an accommodation to have an
equal opportunity to apply for a job.
- An employee with a disability needs an accommodation to perform
the essential job duties or to gain access to the workplace.
- An employee with a disability needs an accommodation to receive
equal access to benefits, such as details, training, and
office-sponsored events.

You can request a reasonable accommodation at any time during the
application or hiring process or while on the job. Requests are
considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations
or how to contact an agency.

#### Legal and regulatory guidance

- Financial suitability
- Social security number request
- Privacy Act
- Signature and false statements
- Selective Service
- New employee probationary period

This job originated on www.usajobs.gov. For the full announcement and to
apply, visit www.usajobs.gov/GetJob/ViewDetails/541182500. Only resumes
submitted according to the instructions on the job announcement listed
at www.usajobs.gov will be considered.

Public Buildings Service

Address

San Francisco, CA
USA