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Accounting Manager Condo Hotel

Provident Doral at The Blue Miami, FL
  • Expired: 7 days ago. Applications are no longer accepted.
POSITION SUMMARY Perform property accounting functions for four-star condo hotel located in the heart of Doral, FL. Works directly with property's General Manager and corporate's accounting department. Responsibilities include but not limted to: Accounts Payable: Process all accounts payable for both the hotel and condo assn. by stamping invoices or preparing check requests and completing all necessary info including GL codes. On a weekly basis, submit A/P to Corporate for payment (after GM approval). Prepare Deposit Account checks as necessary and log on disbursement spreadsheet. Maintain detailed accounting records by filing copies of all invoices/check requests for Hotel and Condo for budgeting purposes and charge backs for owners expenses Process and submit all expense reports On a monthly basis, print all Travel agent commission checks in SMS and mail. Field vendor calls regarding outstanding invoices; resolve discrepancies. Review vendor statements to ensure all invoices have been received and processed. Maintain a checkbook Owner Accounting Collect tickets for parts and labor from Maintenance and ensure they are posted nightly by Night Audit. Collect tickets for parts and cleaning from Housekeeping and ensure they are posted nightly by Night Audit. Post monthly charges to all units for supplies, phones, etc. Review A/P for chargeback items purchased for owners and post to Owner’s account. At month-end review monthly revenue and expense postings to each owner; resolve discrepancies. Print monthly owner statements and checks, forward checks to PMC for signature, and submit to Administrative Assistant for distribution and mailing. Field owner calls regarding charges to statements. Maintain a Renovations spreadsheet to track payments from owners and disbursements to vendors. Ensure maintenance and housekeeping departments have up to date parts pricelists. Petty Cash Maintain hotel and condo petty cash log containing amounts, purpose and GL account codes. Submit form and backup to PMC for reimbursement. Make and retain copies of all documents submitted. Balance both Petty Cash boxes monthly and have witness to count. Accounts Receivable (supervise A/R clerk to be sure the following items are done) Create Master Folios for new accounts as needed. On a weekly basis, bill Direct Bill accounts, including Expedia and other OTAs. Review applications for credit and verify accuracy of information and payment history. Run Accounts Receivable Aging Report weekly and follow up on delinquent accounts by making collection calls and contacting customers via email. Manually create invoice from master folio for items to be billed. Print/copy all supporting documentation for invoice. Receive A/R checks log and post daily to proper account and sub-folio. Research credit card charge backs and post to guest accounts. Field customer call regarding credit card billings, copies of folios, and other needs. Night Audit Supervise Night Audit staff and work Night Audit shifts as backup when necessary. Update Night Audit procedures and provide training to ensure that labor hours are used effectively to provide accounting support, run reports and other tasks as assigned. Cash Management Retrieve daily cash drops and audit pack. Agree daily credit card transmittals to PMS totals. Replenish cashier banks as needed. Verify amount of due backs and refund to cashier. Maintain balance of safe fund. Prepare and balance daily deposits for front desk, cafe and owners Record total deposits on monthly cash deposit detail worksheet. Update and balance Deposit spreadsheets at month-end. Verify house and cashier bank counts monthly and submit reconciliation spreadsheet to PMC. Front Desk Review house folios for 3rd payment postings. Review in house listing for accounts checked out with balances. Investigate and resolve differences. Review daily transactions and adjustments for unusual items. Review all Zero Balance report on guests checked out weekly Ensure night auditors are billing No-Shows Month End Processing Follow Accounting Deadlines checklist provide by Corporate and ensure all documents are submitted on time. Submit completed inventory spreadsheets to PMC. Review Owner postings for the month to ensure completeness and accuracy. Prepare and submit monthly Imprest check register as part of month end reports Submit Accounts Receivables status with notes to Lisa Accounts Payable accrual: Prepare spreadsheet to accrue all expenses incurred but not processes for the month Assist corp. with GL reconciliations Prepare hotel and condo petty cash reconciliations and submit to PMC. Other Accounting Tasks Review daily report to ensure telephone interface working. Ensure FOM collects and files tax exempt documentation for all tax exempt or resale stays. Admin/Operations Support: Perform or coordinate other tasks assigned from time to time by the GM and/or Provident Participate in Manager on Duty (MOD) Program. Participate in GM one on one meetings. Participate in Staff Meetings. Assist with associate functions. Assist with payroll and timekeeping as needed. Edit and approve department payroll in TLO. SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIES: The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job: * Ability to manage competing priorities with frequent interruptions. Must be highly organized with the ability to manage substantial paperwork and be able to effectively communicate verbally and in writing. Ability to write and comprehend instructions, correspondence, letters, and memos. Very hands-on and detail-oriented. Requires good communication skills, both verbal and written. Must be able to speak, read, write and understand the primary language(s) used in the workplace. Bi-lingual (English/Spanish) candidates are preferred. Ability to effectively communicate and present information in both individual and group settings to owners and employees of the property is essential. Most tasks are performed independently or in a team environment with the employee acting as a team leader. Must possess excellent accounting skills, ability to calculate figures and comprehend invoices, month end reports, budgets, and related reports. Knowledge of computer accounting programs, math skills as well as budgetary analysis capabilities required. Must possess intermediate computer skills, including working knowledge of MS Office including Excel, Outlook and Word. Ability to apply supervisory/management (soft) skills. Have a working knowledge of safety procedures and equipment, worker’s compensation reporting procedures and ability to train and supervise employees in same. Physical Demands: Must be able to sit at a desk multiple hours per day. Walking and standing are required the rest of the working day. This includes traveling to and from meetings and to corporate office or other properties. Length of time of these tasks may vary from day to day and task to task. Requires grasping, writing, standing, sitting, walking, repetitive motions, listening and hearing ability and visual acuity. Vision occurs continuously with the most common visual functions being those of near vision and depth perception. Requires manual dexterity to use and operate all necessary equipment. Must have finger dexterity to be able to operate office equipment such as computers, printers, multi-line touch tone phone, filing cabinets, fax machines, photocopiers, and other office equipment as needed. Experience: Previous hotel accounting experience required. Condominium experience preferred Grooming: All employees must maintain a neat, clean and well-groomed appearance according to Provident Associate Handbook. Other: Regular attendance in conformance with the standards, which may be established from time to time, is essential to the successful performance of this position. Employees with irregular attendance will be subject to disciplinary action, up to and including termination of employment. Due to the cyclical nature of the industry, employees may be required to work varying schedules to reflect the business needs of the Resort Condominium. Upon employment, all employees are required to fully comply with Company rules and regulations for the safe and effective operation of the Resort Condominium facilities. Employees who violate Condominium Resort rules and regulations will be subject to disciplinary action, up to and including termination of employment. Employment Type: Full Time Years Experience: 3 - 5 years Salary: 75000.00 Annual Bonus/Commission: No

Provident Doral at The Blue

Address

Miami, FL
33178 USA