Administrative Assistant

Administrative Assistant

Proteologix is a new startup established in 2021 and headquartered in Redwood City, California. We are leveraging our expertise in biologic drug discovery to address growing needs of patients that are afflicted with grievous diseases with unmet medical needs. Our core mission is to discover and develop differentiated biologics to treat immunological disease with precision immunology. We are a well-funded and rapidly growing company with substantial backing from world renown investors. Our management team is comprised of industry experts with proven and well-recognized track records of bringing innovative biologic medicines to global markets.

At Proteologix, our passion for science drives us to discover and develop transformative medicines that improve patient’s health and quality of life. We believe deeply in the power of collaboration and teamwork and that collective wisdom enables better decision making.

Proteologix offers competitive salaries, highly attractive stock options and 401k matching, as well as rich healthcare benefits including comprehensive medical, dental and vision insurance plans.

We are looking for a positive-minded Administrative Assistant with excellent communication skills and strong organizational habits to join our Governance and Administrative team supporting Corporate Operations and working alongside our CEO.

Core Job Responsibilities

• Assist CEO with daily administrative duties including managing the executive calendar, organizing meetings (in person and virtual) across the entire company, and issuing email correspondence to internal and external collaborators
• Implement, maintain, and operate organizational systems to capture, sort and archive critical company documents in electronic databases and cloud-hosted servers
• Support Corporate Operations and Accounts Payable groups with document management and archival
• Provide purchasing and procurement support to Discovery Research and Corporate G&A groups
• Maintain Executive and corporate calendars; coordinate internal and external meetings with investors, collaborators, and other business partners
• Assist with delivery of inner-office mail, accept and sign for deliveries to the company and promptly notify end users of received items using our purchasing-procurement application or other mechanisms
• Assist CEO, Executive Leadership and other staff with booking travel accommodations
• Management of common supplies in the lobby area

Basic Qualifications

• Bachelor’s or Associate’s Degree with minimal professional experience in an administrative role
• Candidates should have strong communication and excellent organizational skills
• Demonstrated proficiency in Microsoft Office (Excel, Word, and PowerPoint) is required for this position
• Experience in using Zoom and MS Teams web conference platforms is preferred but not required as we have regular virtual meetings with collaborators in other geographic locations

Preferred Qualifications

• Strong work ethic and attention to detail
• Positive attitude and collaborative spirit
• Eager to learn new skillsets
• Excellent command of the English language to generate, modify and proofread copy for external correspondence with investors, collaborators and scientific vendors

Additional Qualifications (not required but applicable to the position)

• Rudimentary knowledge of bookkeeping and accounting practices using Quickbooks online is a plus and will elevate the applicant’s consideration for this position
• Bilingual in Mandarin Chinese is preferred, but not required for this position as we have collaborators and business contacts overseas in China.
• Basic Biology degree or some basic understanding of biology is preferred