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Receptionist/Administrative

Property Management Company Palm Beach Gardens, FL
  • Expired: over a month ago. Applications are no longer accepted.

Receptionist/Front Office Admin

Excellent interpersonal skills required for this position, as well as the following:

  • Professional Image
  • Strong Customer Service orientation
  • Excellent Phone Skills - must be able to handle a 6-line phone system
  • Excellent communication skills required to deal effectively with homeowners, Board members, potential clients, etc.
  • Ability to Multi-Task - Strong organizational and administrative abilities
  • Strong computer skills - Word, Excel, Outlook - TOPS software a plus
  • Ability to work effectively with people

This is an Entry Level position focusing mainly on Reception/answering phones and assisting walk-ins throughout the day.

Phones:

  • Field homeowner/tenant/etc. calls on 6-line phone system; must be able to handle a large volume of calls during peak times.
  • Provide Excellent Customer Service to incoming callers; especially to the more challenging callers that can be difficult to deal with.
  • Screen calls thoroughly to see if issue can be handled by entering work order or forwarding a form before transferring to manager.
  • Keep Property Managers up to date on important issues relayed by callers/walk-ins that they should be aware of with their communities.

Additional Duties:

  • Assist walk-ins as needed.
  • Sort & distribute mail delivered to the office daily.
  • Assist with preparing large mailings as needed.
  • Assist Property Managers with letters, mailings and various administrative requests.
  • Enter Work Orders and Violation letters into TOPS.
  • Process large volume of various forms and applications in a timely manner.
  • Assist in distribution of key fobs/barcodes/passcodes to new homeowners/tenants.

Property Management Company

Why Work Here?

Very easy company to work for, full benefits, room for growth

Professional Commercial & Residential Real Estate Management Company that has been servicing our clients with integrity and teamwork for nearly 30 years.

Address

Palm Beach Gardens, FL
USA