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HR and Licensing Coordinator

Prominent Properties Sotheby's International Realty
Ridgewood, NJ
  • Expired: over a month ago. Applications are no longer accepted.
Job Description
Salary: $47,500-$60,000

We are seeking a full time HR and Licensing Coordinator role, based out of our Ridgewood regional office to support the growing needs or our company. There are regulations that must be adhered to and in this role you will help support our team in guiding our licensees through the onboarding, renewal and termination process.  Additionally as our company grows, we will be looking for high quality candidates to take our company to new heights and you will help support that goal as well as other general HR responsibilities. Furthermore, we find value in developing and appreciating our team, of which you will be an active member in helping to coordinate our education, events and recognition programs. 

Licensing Responsibilities

  • Ensuring that PPSIR is compliant with the NJ Real Estate Commission (NJREC) as you add, remove, and transfer agents to our active and referral brokerage. You’ll kick off the onboarding process, and maintain agent’s pertinent information, in our HRIS.
  • Lead the renewal of the brokerage and agents licenses during the NJREC open renewal period. 
  • in-house expert in processing new licensee applications, processing agent terminations, and the agent onboarding process as a whole. 
  • Produce monthly reports for Leadership.

Human Resources Responsibilities

  • Work closely with the VP of HR on recruiting, employee relations, learning and professional development initiatives
  • Assist in the new hire onboarding process and welcome packages. 
  • Maintain Applicant Tracking System, help with creation of job descriptions
  • Understand and be able to explain company policies 
  • Assist in Department of Labor Inquires
  • Benefits Administration and open enrollment
  • Assist in processing and supporting payroll
  • Ad-hoc HR projects 

Education and Events Responsibilities

  • Assist in the coordination and maintaining a company learning calendar, holidays, events, etc
  • Work with other stakeholders on guest list, collaborate with marketing on materials and invites
  • Be present, when required, at events to assist in registration, setup and breakdown

Awards and Recognition Program Responsibilities

  • Ordering organizing promotional materials, creating welcome packages
  • Coordinate Birthday, Anniversary, Special recognition gifts
  • Organize and verify Circle of Excellence Winners
  • Create and order awards list for Annual Company Meeting 
  • Share data with 3rd party and corporate for industry rankings
  • Execute on new recognition programs developed by senior management



  • Bachelor’s degree in Human Resources, Business Administration or other related field
  • 2+ years’ experience in HR or administrative work
  • Passionate about supporting people and skill improvement 
  • Prior real estate industry experience preferred
  • Ability to work in a team and individually 
  • Ability to travel to company events and regional offices
  • Excellent communication and public speaking skills 
  • Highly organized and detail oriented 
  • Open to new ideas and can learn quickly 
  • Ability to multitask and work in a fast-paced environment 
  • Works with a sense of urgency and feels pride in their work
  • Oriented around building processes that increases efficiency and quality 
  • High-level of discretion and confidentiality 
  • Proficient in modern digital tools such as G-Suite, Asana, Dropbox, Slack, Email Marketing etc. 

Benefits of Working at Prominent Properties Sotheby’s International Realty

  • Medical insurance access: Health & Vision
  • FSA Benefit
  • 401k
  • Working in an engaging, team-oriented and supportive environment

About Prominent Properties Sotheby’s International Realty 

For the last 30 years, Prominent Properties Sotheby’s International Realty has been dedicated to helping the residents of Northern New Jersey sell and buy homes that fit their needs. We’ve helped our clients buy, sell, rent and invest in tens of thousands of homes and in 2021 we reached $3.1 billion in total sales volume. It is our mission to help our clients achieve their goals while building a sense of collegiality and personal development for our agents and internal staff. With a dedicated team of over 750 licensed professionals and staff working out of 15 regional offices throughout Northern and Central New Jersey. Located in Alpine, Edgewater, Englewood Cliffs, Franklin Lakes, Hoboken, Jersey City, Montclair, Montville, Ridgewood, Saddle River, Short Hills, Summit, Tenafly, Weehawken and Westfield. Prominent Properties Sotheby’s International Realty is committed to skillfully serving their clients and the community, fostering a culture of ethics, collegiality, community, and diversity; delivering exceptional results within the industry as a top-ranked, fully integrated New Jersey real estate services firm. For further information visit or connect with us on social

Prominent Properties Sotheby's International Realty


Ridgewood, NJ
07450 USA


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