EXAMPLES OF TYPICAL DUTIES
The following duties and responsibilities are representative of those typically performed by positions assigned to this classification. Any single position may not perform all of these duties and/or may perform similar related tasks not listed here.
Types correspondence, forms, reports, requisitions, and other related materials from rough draft, marginal notes, machine recordings, or oral instructions; takes and transcribes minutes of conferences and meetings; maintains calendars and schedules and coordinates meetings; performs routine administrative duties such as scheduling, timekeeping, and personnel and budgetary details; composes routine letters; maintains confidential files, records, and logs; screens visitors and telephone calls by furnishing information requested or by referring to appropriate source; operates word processing equipment to store and retrieve information and to prepare correspondence and reports; provides routine information to the public and other governmental officials and agencies; acts as intermediary on assigned matters with the staff of City departments; reviews materials submitted to determine that all relevant data, signatures, and other required details are included; supervises, trains, and evaluates subordinate clerical personnel.
Training and Experience: Any combination equivalent to training and experience that could likely provide the required knowledge, skills, and abilities will be qualifying. A typical way to obtain the required knowledge, skills, and abilities would be: graduation from high school, including or supplemented by courses in office practices, typing, and stenography; and three (3) years of progressively responsible clerical and secretarial experience involving frequent public contact.
Knowledge and Skills in: Modern office practices, procedures, and terminology; letter and report writing; statistical record keeping methods, correct English usage, spelling, and punctuation; operations of assigned department; basic functions and organization of municipal government.
If this sounds like you feel free to reach out to me on 858-832-2144 or email on 858-832-2144