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Subcontracts Manager

Professional Contact Services Inc. Naval Medical Center Portsmouth ,VA
  • Posted: over a month ago
  • $72,500 to $75,000 Yearly
  • Full-Time
  • Benefits: 401k, dental, life_insurance, medical, vision
Job Description

Job Description: Subcontract Manager

Essential Job Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Maintain quality control schedules, data and information flow; conduct comprehensive inspections to check for completion of work to contract specifications; provide recommendations for action or procedural revisions where standards are not met.

Work in conjunction with Quality Control Manager (QCM) to prepare reports, findings and evaluations of quality control inspections; complete quality control inspection checklist and submit discrepancies to sub-contractor for correction; conduct follow-up inspections.

Provide direction and supervision to assigned staff members; develop performance indicators, outcome measures and appropriate methods of evaluating achievement; provide feedback on performance appraisal; manage the development and training of staff.

Review and update regulatory and compliance policies as needed; report quality control processes and policy development to Project Manager.

Conduct sub-contractor orientation; provide training for new and existing contractors on proper procedures and other essential information specified by contract to include but not limited to pre-employment; quarterly development; annual radiation, fire, inspection control, asbestos awareness, and elevator operator training.

Maintain close working relationship with each organization to ensure that all manufacturer’s recommendations of preventive maintenance, testing, and repair is in full compliance.

Submittal of weekly comprehensive report derived from documentation obtained from each sub-contractor that establishes full compliance of contract. 

Participation in the Performance Management program is required.

 Adhere to the company rules, technical procedures, and safety policies as may be communicated verbally or in writing.

 Supervise Total Facilities Management personnel.


Minimum Bachelor’s degree in a business-related field or equivalent work-related experience; one (1) year related experience = one (1) year college. 

Two (2) year experience managing or supervising employees, including coaching to develop skills or resolve conflicts. 

Comprehensive knowledge of relevant laws, regulations, terms, conditions, and policies governing assigned contracts, including Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation (DFAR), and Cost Accounting Standards (CAS). 

One or two years of public sector (school, hospital, etc.) related experience preferred.

Government contract experience required.

Experience in an environment that includes workers with disabilities preferred. 

Demonstrated experience with work order management process system (MAXIMO) preferred

Demonstrated experience using RS Means cost estimating preferred.

Experience working with labor unions preferred.

Knowledge, Skills and Abilities

Experience with all Microsoft Office applications with emphasis in Excel.

Ability to work independently with minimal supervision.

Ability to establish and maintain effective working relationships with co-workers, hospital staff and government officials.

Ability to direct the work of others and working knowledge of basic supervisory principle.

Ability and willingness to exert disciplinary action as needed.

Thorough knowledge of support service procedures, systems and equipment.

Thorough knowledge of safety practices as related to work.

While performing the duties of this job, the employee is regularly required to talk or hear

Specific vision abilities required by this job include close vision and ability to adjust focus

Would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary

Finger dexterity is required to operate a computer keyboard

Mobility to frequently alternate between sitting, standing, and moving about the facilities

Possess a valid driver’s license and maintain a clean driving record

Ability to gain approval for physical access to secure military base work locations. Restrictions vary from site to site. 

This is primarily a sedentary position which requires the ability to occasionally bend, stoop, reach, lift, move and carry office materials and supplies weighing 20 pounds or less.

Ability to adhere to all safety and health rules and regulations.

Ability to adhere to contract requirements, company mission, core values, policies and ethical practices.

Ability to adhere to contract requirements and company policies.

 Ability to read, write, speak and understand the English language.

Working Condition

Ability to pass criminal, drug, and driving screening.

Ability to be exposed to various dirt, debris, and odors. Subject to hazards associated with working in a health care environment that may cause personal harm; diseases, cuts, bruises, burns, common colds, influenza, dust, odors and elevated noise levels.

May be required to work in aseptic areas and be exposed to various chemicals and infectious disease.

Ability to work any time or day of the week, including weekends and holidays.

Possess valid driver’s license and maintain good driving record.

If required, ability to obtain and maintain security clearance and base access to assigned site(s).

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Professional Contact Services Inc.


620 John Paul Jones Circle
Naval Medical Center Portsmouth, VA

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