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HR Assistant - Bilingual - 15674741

ProStaff Solutions Inc
Piscataway, NJ
  • Expired: over a month ago. Applications are no longer accepted.
Job Description
ProStaff Workforce Solutions is seeking an HR Assistant to work with a leading company in Piscataway, NJ.

Please visit us at to explore all opportunities.
Shift: 9am-5:30pm - Monday - Friday with one Saturday per month
Requires fluency in both English and Spanish

Job Description:

Human Resources and Time and Attendance
  • Provide customer service to organization employees
  • Maintain employee records (soft and hard copies)
  • Assist in payroll preparation; providing relevant data, absences, enter PTO requests
  • Email temporary associate’s time cards to the appropriate agency on a weekly basis
  • Prepare new hire packets, present new hire orientation.
  • Enroll new hires in benefit system website and train associates to login into online systems for benefits.
  • Provide temporary associates a tour of the facility on their first day and share organization policies.
  • Answer employee queries on HR-related issues
  • Organize employee events
  • Updating benefits due to qualifying events. Provide required documents to corporate team and ensure accurate proper deductions
  • Update PTO request spreadsheet
  • Obtain required documentation of PTO requests
  • Provide associates with vacation balance, upon request
  • Update ACA reports
  • Creating Disciplinary Actions for time and attendance infractions
  • Provide associates information for 3rd party disability administration company when an LOA from work is necessary, and provide updates to management of doctor’s notes and RTW dates
  • Respond to request for Verification of Employment by email
  • Create Verification of Employment letters for associates as requested
  • Assist associates with injuries; calling the nurse triage line, providing injured associate/supervisor/witness forms to complete, and report injury to Sedgwick.

  • Attend committee meetings
  • Update topics and post on communication board
  • Order day to day office supplies for the team
  • Keep PTO forms and clear lunch bags in stock for associates.
  • Set up catering (e.g., for events, lunch boxes, visitors)
  • Update rosters and organizational as needed

Accounts Payable
  • Process manual travel and expense forms
  • Process all invoices for all departments including health and welfare benefits plans, catering, supply chain shipments, etc.
  • Process new vendor set up paperwork for vendor and associates
  • Update and maintain a list of all invoices paid
  • Communicate with vendors regarding invoices, pending orders or any questions our team might have regarding process of payments
  • Report monthly break down to AP department. Review bank statement to report if items purchased are shop supplies or office supplies, and the amounts purchased of each type

  • High school diploma, GED, or equivalent
  • Prior experience in human resource roles
  • Strong computer skills
  • Experience in Microsoft office software
  • Fluency in both English and Spanish is required

About ProStaffworkforce Solutions
We are a fast growing and successful agency that treats all its clients and candidates with a personal touch. ProStaffworkforce Solutions is a group of industry experts—many hailing from larger agencies—who know their business well and enjoy working in a more hands-on and flexible environment, with attention to detail. Our mission is to match quality people with quality jobs and quality companies to maximize productivity and profitability. We develop long-term relationships and provide a level of customer service and expertise that instill confidence and trust in our client companies and candidates.

Our Values
• Integrity
• Commitment
• Quality
• Diversity

Benefits for eligible employees
• Direct deposit
• Weekly pay
• Medical benefits
• 401(k) Plan

Company Description
Prostaff Solutions is committed to all aspects of staffing services
We offer comprehensive best-practices for our clients and employees.

Our Vision:
ProStaff Solutions strives to be the premier employment solutions provider to every community we serve.

Our Mission:
Our mission is to bring the right people to the right job every time. Accomplishing this, we better people's lives and increase our customers and employees success.

Our Values :
Our Pledge of Integrity
Our name is the most important thing we own. To us, it is more than an identity. It is also how we act. It is both the foundation and the heart of our business.
Because our success depends on our personal integrity and honesty, we work hard. We also reward hard work. We believe great things happen when we listen to each other, and that is why our doors are always open. We also strive to strengthen our communities by example in leadership, and by donations of time and resources.

ProStaff Solutions Inc


Piscataway, NJ