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Real Estate Assistant

Pro R.E.A. Staffing
Rutherford, NJ
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

Real Estate Broker Jason Trembicki has been specializing in commercial real estate for over a decade. He approaches real estate from a client-centric perspective to develop long-term relationships and provide property owners with a fully integrated sales platform built on integrity, comprehensive market knowledge, and local real estate expertise. He has a fun, friendly office environment where ideas and collaboration are appreciated, a work-life balance is supported, and he is looking for a like-minded long-term team member.

A little bit about the opportunity

On any given day, you will keep Jason informed and prepared for anything that comes his way, while also providing excellent customer service to his clients. You will use your problem-solving skills to tackle the challenges in front of you while clearing away distractions so Jason can focus on generating new business and closing sales.

You'll do a little of everything, including but not limited to:

Administrative Support: Help Jason prepare for meetings, phone and email management, calendar organization, schedule showings, database management, task management, and run business errands.

Client Support: Establish property searches for clients using commercial databases such as Costar, Loopnet, and Crexi. Add clients to various email lists to ensure that clients don't miss out on opportunities.

Manage Deal Flow: Manage approximately 40 transactions a year by preparing offer memorandums, uploading listings, scheduling vendors, ensuring all parties are advised of all timelines, and preparing property evaluations. You will also prepare and process all disclosures, purchase agreements, representation agreements, letters of Intent, counteroffers, due diligence, rent surveys, and coordinate incoming offers. You will manage the CRM and own the entire pipeline.

Marketing Support: Upload listings through commercial real estate websites, send email blasts, create recently sold posts, and offering flyers.

Additional Factor: You will assist in overseeing a small established portfolio of rental properties. This will include coordinating with vendors to resolve tenant maintenance issues, scheduling cleaners, and managing utility payments.

Does this sound like you?

You are passionate about helping others achieve their goals, you know your strength is in supporting others, and you aren't the type of person to shy away from a challenge. You have a high degree of emotional maturity and acute attention to detail. Communication is your forte, and you use your upbeat attitude and problem-solving skills to ensure each transaction runs smoothly. Without prompting you to take the initiative you create, revise, or implement systems, policies, and procedures. You are incredibly resourceful, tech-savvy, and you appreciate that no two days are alike.

To be considered for this position, you need to have a solid history of supporting other entrepreneurs at a high level. If you have experience supporting another real estate agent in a similar capacity or someone in the legal industry, we'd love to learn more about you!

Applicants seeking a position as a stepping-stone into sales---this is not the job for you.

Please DO NOT contact the client directly. Candidates who reach out to the client directly will be re-routed to us for screening and potentially disqualified from consideration.

Salary: $50,000-$65,000 commensurate with experience plus an opportunity for a bonus.

Benefits: Paid time off, contribution toward medical benefits of your own choosing

Hours: Full-time - Hybrid (in-office & work from home) 9 am - 5 pm 40 hrs, M-F

Location: Rutherford, NJ. You live within a 40-minute commute of 301 Rt 17,

Rutherford, NJ 07070 and have your own car, a valid driver's license, and carry insurance.

How to apply: We appreciate your enthusiasm, but no calls or emails, please! Please apply directly. If you seem like a good fit for the job, you'll hear from our recruiters at Pro R.E.A. Staffing about setting up an initial phone interview.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

If you would like more information about Pro R.E.A. Staffing and our other open positions, please visit

Company Description
You want to land your perfect job in real estate, and we want to help. From administrative to marketing to management roles, we are one of the lead U.S. direct placement recruiting firms for non-sales positions in Real Estate.

We connect talented people with incredible opportunities. Create an intentional career path for yourself - we're with you every step of the way.

We help job-seekers and employers come together to build purpose-driven partnerships in the real estate industry.

Pro R.E.A. Staffing


Rutherford, NJ
07070 USA


Real Estate