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Executive Assistant

Private Medical San Francisco, CA
  • Posted: over a month ago
  • Full-Time
  • Benefits: Vision, Medical, Life Insurance, 401k

Job Overview: We are looking for an Executive Assistant (EA) who will fulfill a vital role providing exceptional administrative support to the CGO, COO/CFO, and Managing Partners at our accomplished and privately run medical practice.

Responsibilities:

  • Manage, plan and administer a range of executive assistant functions and administrative coordination for the C-Level Executives
  • Manage and analyze multiple calendars including complex calendar and meeting management
  • Prepare and prioritizes meeting planning and coordination accordingly
  • Schedule meetings, conference rooms, and catering. Ensure there are no scheduling conflicts and executives are informed accordingly
  • Efficiently manage schedules, any changes within, and effectively communicate with relevant parties
  • Plan and organize Executive offsite meetings
  • Arrange, coordinate and confirm travel logistics and submit expense reimbursements as needed
  • Executive coordination and executive support management

Requirements:

  • Minimum of 2 years as Executive Assistant to C-Level Executives.
  • High energy, proactive, and service orientated administrative leader
  • Excellent project and time management skills to successfully facilitate executive coordination
  • Ability to adapt to a fast-paced and rapidly changing environment while continuing to provide consistent support
  • Excellent ability to multitask, self-prioritize, and steady when under pressure
  • Sound personal judgment and professional demeanor
  • Be able to maintain and work under strict confidentiality
  • Ability to help analyze and resolve problems for seamless execution
  • Highly proficient in calendaring using Google Calendar as well as planning and booking travel/accommodations
  • Excellent verbal and written communication skills, in addition to proofreading and responding on the C-Level Executives behalf
  • Advanced computer literacy, primarily with Mac, Google Business Apps, and Microsoft Office Suite
  • Demonstrates strong attendance and punctuality with the flexibility of being on call on the weekends

Full-time position is available immediately at our San Francisco office and includes a competitive starting salary commensurate with experience and skills, plus 401(K), health benefits and paid time off.

Private Medical

Private Medical is a concierge medical practice that believes that healthcare should be relationship based, personalized, and discreet. We have offices in San Francisco, Menlo Park, Los Angeles, and New York.

Address

San Francisco, CA
USA

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