Skip to Main Content

Subcontracts Administrator

Prism Maritime
Chesapeake, VA
  • Expired: March 27, 2021. Applications are no longer accepted.

Position Title: Subcontracts Administrator

Work Location: Chesapeake, VA

FLSA Status: Full-Time, Non-exempt


Summary of duties - Prism Maritime, LLC is currently seeking Subcontracts Administrator I to work out of their Chesapeake, VA office . The Subcontracts Administrator responsibilities will entail the handling of routine or standard form contract agreements and related documentation in accordance with established contract policies and procedures. Requires a minimum of independent business judgment and a high degree of management attention.

Specific description of duties

  • Ensure company and subcontractors compliance with FAR/DFAR, applicable regulations, and/or company policies and procedures.
  • Coordinate and support the various Prism Departments (Operations, Contracts, Accounting, Quality Assurance) regarding subcontractor oversight and requirements.
  • Prepare, perform, and document all phases of the procurement process such as: competitive source selections; prepare solicitations and proposals; evaluate subcontractor proposals including cost/price analysis; negotiate for best value; make award determination.
  • Responsible for all facets of Subcontract Agreements and Purchase Order formation, negotiation, execution, administration, and closeout.
  • Monitor subcontractor performance and track progress to ensure compliance with all subcontract terms and conditions including schedule and delivery, scope of work, and cost/price elements.
  • Resolve issues regarding subcontractor performance, claims, and scope change requests.
  • Maintain paper and electronic files for review and audit.
  • Track and report small business achievement and goals.
  • Monitor subcontractor spending levels to ensure Limitation of Funds. correspondence is submitted. Coordinate information with Program Managers/Financial Analysts.
  • Prepare daily, weekly, and monthly reports to ensure status of subcontracts is communicated to Program Manager, Project Managers, Director of Contracts, and Executive Leadership.
  • Performs other duties as assigned by the Director of Contracts.
  • Performs any other assignments or tasks as needed or requested by management to assist in accomplishing the organization's mission, objectives and goals.

Education/Specialized Training
  • At least two (2) years of subcontracts related experience in DoD/AIT Installations arena
  • Deltek experience desired, but not required, CostPoint Version 7.1 a plus.
  • Working knowledge of FAR/DFAR.
  • Minimum of two (2) years' experience with CPFF, CPIF, FPI, and FFP contract types.
  • Experience with DCAA and DCMA audits and compliance, including CPSR and Business System Reviews.
  • Must be proficient in Microsoft Word, Excel, and SharePoint.
  • Must be able to work independently or in a team environment.

Security Clearance
  • Must be able to obtain and maintain a CAC and SECRET security clearance
  • U.S. Citizenship Required

Physical/Environmental Job Requirements
  • Physical requirements may include the following: May require lifting up to 25 pounds.

Company Overview:

Prism Maritime, LLC is a premier maritime service provider for Alteration Installation Team (AIT) and Modernization related Services in support of US Maritime and Shore-based clients. Prism Maritime is a privately held business headquartered in Chesapeake, VA, with offices in San Diego and Ventura, CA. Established in 2006, Prism Maritime currently employs over 250 professionals and maintains an ISO 9001-2015 certified Quality Management System.

Prism Maritime is an EEO/AA employer. We invite resumes from all interested parties without regard to race, color, religion, creed, gender, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law. U.S. citizenship is required for most positions.

If you need special assistance or an accommodation while seeking employment with us, please email or call: 757-460-8800. To Apply: Visit and click on Careers>Job Openings

All applications are active for 90 calendar days. After 90 days you must re-apply to still be considered for this position.

Apply for This Job

Prism Maritime


Chesapeake, VA
23328 USA



View all jobs at Prism Maritime