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Payroll Coordinator - Hybrid

Prime Hires
Waterloo, ON
  • Expired: 19 days ago. Applications are no longer accepted.
Job Description

Our client is a top financial institution with significant North American holdings. They have operations across most major verticals, including institutional & corporate, wealth management, private client, commercial banking, treasury, and retail banking.


Contract Dates:09/12/2022 to 09/11/2023

Hours: 8AM to 5PM

Location:500 King Street North Waterloo Ontario N2J 4C6. Hybrid - 2 days in the office and 3 days from home


Position Overview:

• Reporting to the Payroll Manager, the Payroll Coordinator will be responsible for Gross to Net payroll calculation

• Process Daily transactions from Inbound Interface from Workday, 3rd party vendors, and ASKHR Cases.

• Reconcile and report payments

• Assists with Sox audit document preparation

• Investigate and respond to Payroll Tier 1B escalated cases


Payroll Processing - 70%

• Calculate and process transactions include but not limited to the Gross to Net payroll, review daily Payroll Effective Change Interface (PECI) between HR system (Workday and ADP GV) New Hires, Employee Transfers, Pay Incentives, Voluntary deductions, Garnishments, Employee Tax setup, Voluntary and Involuntary Terminations, STD, LTD, Maternity Leaves (others), Rehab Hours, Overpayment process.

• Process transactions from Inbound Interfaces, and other data files from Workday, and 3rd Party vendors. Commissions, Benefits, Solium, etc. if applicable.

• Prepare batch files to load into payroll

• Create on-demand checks and ACHs for off-cycle payments

• Process ROEs

• Audit payroll records and correct payroll errors


Tier 1B NA (ASKHR Cases) – 20%

• Research, resolve and respond (written and verbal) Tier 1B payroll inquiries from HR Call center via case management tool Salesforce


Payroll Governance and Controls – 10%

• Verify payroll data for reasonableness and compliance

• Ensure payroll documentation and procedures are maintained for SOX and any other audits required.

• Other responsibilities as assigned.



• 2 to 4 years of full cycle Payroll Processing experience

• PCP with NPI (National Payroll Institute). (Asset )

• Payroll experience with a minimum of 1000 employees in a fast-paced environment

• Large selection Canadian Provinces a plus

• Experience with HR system like Workday.

• Experience with large 3rd party payroll providers like ADP, PeopleSoft,

• Experience with ADP Global view as a processing services client a plus



• Excellent organizational & time management skills capable to prioritize work.

• Analytical, problem-solving, critical thinking.

• Able to work on a fast-paced environment

• Capable to work autonomously or as a Team player.

• Excellent verbal and written skills

• Ability to follow complex oral & written direction

• Ability to handle difficult conversation.

• Ability to influence tasks and deliverables for team members without direct reporting relationship

• Advanced Excel skills

• Attention to detail, accuracy, efficiency, and ability to handle multiple priorities

• Advanced knowledge of payroll processing, tax principles, wage & hours legislation



We thank you for your interest in the position, however, only those who are qualified will be contacted


Inclusion and Equal Opportunity Employment

Our client is an equal opportunity employer committed to diversity and inclusion; creating an inclusive environment where all team members and clients feel like they belong. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, Aboriginal/Native American status or any other legally-protected factors. We seek applicants with a wide range of abilities, and we provide an accessible candidate experience; accommodations during the application process are available upon request.

Company Description
At Prime Hires our mandate is simple – provide top-tier talent to our clients and unsurpassed career opportunities to our candidates while ensuring the best fit for both. We are perfectionists who excel at working to ensure we have a perfect match. With experience spanning almost 3 decades and offices across North America, we have built our reputation on the strong relationships and trust of our clients and candidates. Our expertise is in Temporary, Contract and Permanent placements in Finance, Accounting, Administrative & Clerical, Office Operations, Contact Centre, and Technology.

Prime Hires


Waterloo, ON


Finance and Insurance