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Association Coordinator for Sponsorships & Exhibit Space

Alexandria, VA
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

Great opportunity in Alexandria, Va with a leading Association.

$25/hour, Full-Time, Great benefits

We are seeking a Full Time, Senior Manager to join immediately

Do you have;

- 5+ years high level customer service experience

- Sales & Marketing experience in the event planning and sponsorship field

- Proven experience working with "high-profile" clients in a business setting

- Do you have experience with MS Office Suite, Fonteva and Salesforce

YES? then read out and apply today!

Position Summary:

The senior manager provides high level customer service to corporate allies and industry solutions providers, including associate members, advertisers, exhibitors, sponsors, and partners. This position principally sells and supports exhibit space and sponsorships available at all Association events and sells print and digital advertising on a case-by-case basis. The senior manager also supports our corporate partners, ensuring that the association fulfills its contractual obligations to these high-level “investors." The senior manager develops member benefits to help attract and retain industry solutions providers as associate members and helps create and maintain database information on associate members and prospects.


High-level customer service experience in sales and marketing. Demonstrates ability to multitask and thrive in a fast-paced environment. Requires excellent written, telephone, and interpersonal communication skills and the ability to manage multiple tasks, prioritize assignments, and meet deadlines. Must be detail-oriented, self-directed yet team-oriented, and capable of interacting with high-profile corporate executives. Must have excellent computer skills, particularly in Microsoft Word and Excel; Fonteva and Salesforce experience preferred. BS or related degree required.


Principal Duties Percentage of Time


  1. Sales and Support 50%

§ Works with director on sales of exhibit space and sponsorships on development of assets and campaigns to increase sales revenue

§ Develops sponsorship programs and is the lead for sponsorship sales and implementation for the regional conferences.

§ Delivers superior customer service to advertisers, exhibitors, sponsors, and corporate partners

§ Serves as the central point of contact for the data entry, record keeping, billing, scheduling, and transmittal of all exhibit materials delivered to clients, printers, designers, and internal staff

§ Organizes promotional campaigns and provides support in prospect research and proposal development for exhibits and sponsorships

§ Manages corporate partner communications, both as clients and as agent

§ Manages online floor plan for our meetings

§ Manages all sponsor fulfillment, internally and externally, including agreements, graphics, and logistics.

§ Drafts exhibit-related forms, including contracts, listing details, order forms, etc.

§ Drafts and executes exhibit sales promotions

§ Ensures that all exhibit activities comply with marketing policies, procedures, and best practices

§ Maintains database on prospective exhibitors and sponsors

§ Provides support, as needed, in advertising fulfillment and tracking

with regard to mass mailings, monitoring sales email inbox, and other communications projects


  1. Corporate Partners 35%

§ Delivers superior customer service with high level executives of corporate partner companies

§ Assists director with development of annual plans for each partner

§ Produces monthly reports and executes monthly calls for each partner to highlight accomplishments and discuss upcoming events and deadlines

§ Advises partners on maximizing the value of their benefits

§ Manages VIP calendar of events and reminders associated with those events

§ Creates and updates partner activation tracking systems and materials


  1. Associate Members 15%

§ Aids in recruitment, retention, and servicing of associate members

§ Oversees management of database on associate members’ current business activity with the advertising manager

§ Welcomes and informs new associate members on benefits with the advertising manager

Develops community building programs and services to enhance engagement of associate members

Company Description
PrideStaff is a nationally recognized and diamond-awarded staffing firm with a reputation of matching top talent with rewarding careers


Why Work Here?
Excellent opportunity to take your career to the next level! We work hard, we balance work/life, we make an impact & we have fun!

PrideStaff is a nationally recognized and diamond-awarded staffing firm with a reputation of matching top talent with rewarding careers


Alexandria, VA



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