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Administrative Assistant

PrideStaff Fresno, CA

  • Employment Type Other

We are looking for an enthusiastic, self motivated Administrative Assistant doing but not limited to the following

  • Opens up the office, turns everything on, makes coffee, maintains during day, also closes the office at the end of the day, securing doors, etc.
  • Responsible for answering phones and covering the front (time away from the desk should be minimal)
  • Impeccably maintains the lobby and conference rooms as to make a favorable first impression on visitors
  • Greets all incoming clients (including getting drinks, talking, and assisting clients as needed)
  • Responsible for the maintenance of all conference room calendars and Firm calendar
  • Responsible for internal routing of all mail/packages and keeping mail list updated
  • Processes outgoing and incoming mail
  • Obtain historical files as requested by Partners or PMs
  • Makes miscellaneous purchases for firm (supplies, etc.)
  • Assists with the maintenance of the Firms’ CRM database and other marketing projects such as mailings and events
  • Digitally distributes faxes
  • Assists with the administrative processing of tax returns, including payroll and property taxes
  • Types various correspondence, copies, assembles and mails, prepares priority mail, FedEx, etc.  Calls courier as needed
  • Shares in the management of the administrative Inbox in Outlook
  • Maintains postage machine
  • Responsible for kitchen maintenance and re-stocking of office supplies
  • Cross-trained as back-up for other Administrative Team members
  • Able to remain in a stationary position 50% of the regular work day and constantly operate a computer and other office productivity machinery, such as a copy machine and printer
  • Assists with the administrative processing of financial statements

 

Requirements

  • Education - High School Diploma and some college course
  • Licenses - Valid Drivers License Required
  • Excellent working knowledge of PC’s with accurate data input and advanced computer skills.
  • Proficient in Microsoft Programs (i.e. Word, Excel, Outlook)
  • Ability to use and understand paperless systems, including Adobe Acrobat.
  • Ability to work under the stress of maintaining proper liaison between members of management, employees, and clients.
  • Ability to exchange information clearly and concisely and to present ideas, report facts, and other information.
  • Ability to handle multiple tasks while remaining organized.
  • Ability to be flexible and/or re-prioritize based on the Firm’s needs.
  • Ability to comprehend consequences of various situations and make appropriate individual(s) aware of the situations to facilitate decision-making.
  • Ability to work effectively in a professional office environment and possess an executive presence in dress, speech, and manner.
  • Ability to manage own workflow work with minimal supervision, and resolve complex questions and problems with members of management.
  • Good communication and organizing skills; exhibit accuracy when working with details, paying special attention to grammar, spelling, and punctuation.
  • Ability and willingness to meet attendance standards and work overtime hours as requested.
  • Ability to cross-train on all administrative positions for a basic understanding to facilitate administrative teamwork throughout the firm, as well as other duties as needed when requested by Management

Please apply with PrideStaff 559-432-2022

PrideStaff

PrideStaff is a national staffing organization, delivering innovative solutions to the challenges employers face every day. Over the years, PrideStaff has been a consistent industry leader, developing technology and service processes that allow our organization to deliver superior performance. With locations across the United States, we're well positioned to partner with clients and candidates to ensure a successful match of employee talent with customer needs. When it comes to your success, we leave nothing to chance! Our Mission: Consistently provide client experiences focused on what they value most.

Address

Fresno, CA
93711 USA

Website

Posted: over a month ago