Receptionist & Site Administrator (Non-Profit)

Receptionist & Site Administrator

Job Summary:
The Office Manager will oversee the general administrative functions and activities of the office.

Supervisory Responsibilities:

• None

Duties/Responsibilities:

• Oversees the daily work activities of the office.
• Performs or facilitates maintenance of office equipment including cleaning, maintenance, and repairs.
• Greets people as they enter the Agency, answers calls, answers general information questions, screens  visitors, and delivers messages. 
• Types memos, correspondence, agendas, and reports as required. 
• Assists with accounting functions as assigned, e.g., ledger entering, account processing, etc.  
• Make appointments and inform staff members of meetings. 
• Provides clerical support when needed to assist clerical staff with assigned administrative duties such as answering phones, sorting, and distributing mail, and preparing documents.
• files and records.
• Performs other related duties as assigned. 

Required Skills/Abilities: 

• Ability to type at least 60 words per minute.
• Extensive knowledge of office management procedures.
• Excellent verbal and written communication skills. 
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient with Microsoft Office Suite or related software.

Education and Experience:

• High school diploma or equivalent required; Associate’s degree in office administration or related field preferred.
• At least three years of administrative and clerical experience required.
• Physical Requirements: 
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift to 15 pounds at times. 

Powered by JazzHR

EeMhvOhRpH