Executive Assistant to the Provost
- Expired: over a month ago. Applications are no longer accepted.
The Executive Assistant to the Provost addresses all executive administrative functions of the Office of the Provost. This individual will oversee and coordinate the office's daily operations, acting as the primary point of contact for the Provost and supporting the Provost with all communications out of the office. The Executive Assistant is responsible for maintaining the Academic Program accreditation docket and is the budgetary administrator for the Office of the Provost. The chosen candidate will clearly understand the values of diversity, equity, and inclusion and the importance of keeping data and information in confidence. The position is on-site at Post's Main Campus in Waterbury, CT.
- Effectively oversee and coordinate the daily operations of the Provost's Office by providing multi-faceted administrative and technical support.
- Act as the primary point of contact for the Provost's Office for internal (faculty, associates, executives, students, etc.) and external (Trustees, parents, community members, vendors, partners, and external colleagues) stakeholders.
- Maintained a complex set of schedules with a high volume of meeting requests, including arranging details of meetings/appointments, helping to set agendas, and taking minutes.
- Compose, edit, proofread and otherwise help prepare communications, reports, presentations, videos, and other documents/files for distribution from the Provost's Office.
- Collect and compile data and metrics from across the Schools, College, and Academic Departments into designated formats
- Coordinate and maintain the integrity of the University's Academic Program accreditation docket by monitoring for and taking action on upcoming due dates.
- Act as the budgetary administrator of the Provost's Office by overseeing the processing of expense reports, purchase orders, and requisitions. Ensure all purchases are correctly recorded under the proper budget line and monitor overdrafts. Support the Provost in the annual budgeting process for the various Academic Affairs departments.
- Plan and organize the conference and travel for the Provost and Assistant Provost.
- Coordinate or lead assigned Academic Affairs projects.
- Support Academic Affairs and University-wide events, including invited speakers, Honor Society Induction Ceremony, and Commencement.
- Serve on University committees on behalf of the Provost's Office.
- Keep all information, data, and sensitive matters in the highest confidence.
- Maintain a general understanding of the work performed in each Academic Affairs department such that they can step in and support those associates if needed.
- Maintain supplies needed for the Office of the Provost, the Program Chair office in MacDermid Hall, and the Associate Faculty lounge in North Hall
- Supervise student workers
- Other duties as assigned by the Provost
The successful candidate must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skill, and ability required. Reasonable accommodations may enable individuals with disabilities to perform essential functions.
KNOWLEDGE, SKILLS, AND ABILITIES:
- A Bachelor's degree is required.
- 5-7 years of experience in higher education administration
- Knowledge of state and federal higher education policies preferred
- Exceptional verbal and written communication skills- including editing and proofreading
- Excellent organizational and project-management skills: outstanding ability to prioritize workload while completing multiple projects and troubleshooting concerns submitted from various stakeholders
- Advanced knowledge of Microsoft Office software programs- including Word, Excel, Outlook, and PowerPoint
- Demonstrated ability to work with confidential information and metrics
- Ability to build and foster excellent working relationships across departments
- Upbeat, positive attitude, and a supportive, outgoing work style
- Commitment to the values inherent in diversity, equity, and inclusion
Post University requires, as a condition of employment, that all new hires and employees have or obtain the Covid-19 vaccination and booster and provide proof of same unless an exemption or deferral is approved.
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