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Executive Assistant

Polyplex USA Decatur, AL

  • Expired: over a month ago. Applications are no longer accepted.
Job Description

Role Description

 

 

 

 

Position Title

Executive Assistant

Position Code:

PUaE92E         

Department

General Business

FLSA

Salaried Exempt

Shift

General Shift

Level/ Grade

FE5

Reports to

Division President

Location

Decatur, AL USA

 

Expectations

 

 

Project management support, research, meeting coordination, managing active calendars, expense reports, research, prioritizing, and follow up of incoming issues, exercising sound judgement and maintaining a high level of discretion. Coordinating with internal departments and external organizations to create complex and varied reports, correspondence and presentations in a variety of formats.

Responsibility

 

 

 

  1. Environmental Safety Security and Health (ESSH)
  1.  

Understand and follow all policies, rules and guidelines relating to ESSH

  1.  

Always wear appropriate PPE as outlined in ESSH policies.     

  1.  

Report every incident or injury to your immediate supervisor

  1.  

Participate in incident investigations

  1.  

Identify any risks to individuals, the environment or the site

  1.  

Questions situations, processes or procedures that appear unsafe or put the site at risk

  1.  

Recognizes unsafe work conditions created by other workers

  1. Operational Support
  1.  

Project management support

  1.  

Coordinate daily calendars of senior managers

  1.  

Arrange meetings, appointments, events and provide reminders

  1.  

Create regular reports and update internal databases

  1.  

Make travel arrangements

  1.  

Manage phone calls, emails and routing correspondence

  1.  

Handle requests and prompt responses to managers’ queries

  1.  

Take dictation and minutes and accurately enter data

  1.  

Produce reports, presentations and briefs

  1.  

Develop and carry out an efficient documentation and filing system

  1. Leadership
  1.  

Full accountability for assigned responsibilities and a passion to strive to continuously improve the way work is done

  1.  

Exhibit sensitivity to and respect for diversity and follow a zero tolerance for any discrimination based on race, gender, color, national origin, religion, age, disability, citizenship, marital status, veteran or military status, sexual orientation, or other legally protected characteristics as prohibited by law

  1.  

Presenting data to Managers and Senior leaders

Competencies

 

 

 

Technical Expertise

Advanced knowledge of Microsoft Excel, Word & Outlook

Knowledge of basic office equipment, including phone systems

Proficiency in data entry

Behavioral

Well spoken, able to speak clearly and concisely via phone

High degree of accuracy, attention to detail and organization

Multitasking

Aptitude for problem solving

Ideal Incumbent profile

 

 

Education

Bachelor’s Degree Preferred

 

Industry  Experience

5 years Executive Assistant experience in a manufacturing setting preferred

Polyplex USA

Address

Decatur, AL
35601 USA

Industry

Business

View all jobs at Polyplex USA