Plexos Group seeks a Director of Buildings and Grounds (or Facilities Planning, Maintenance
Reports to: Senior Vice Chancellor of Facilities
The Director of Buildings and Grounds shall be responsible for leading the operation,
maintenance, improvement, safety and security of buildings, grounds and related
equipment for the City College of San Francisco. In coordination with the
administrative team, he/she shall develop and maintain comprehensive preventive
maintenance, energy management, in-service training, product testing, facilities
improvement, safety and other related programs. He/she shall see that all buildings
and grounds provide a safe, clean, and healthy educational environment for
occupants and visitors. Major duties include:
1. Overall maintenance: Plans, organizes and manages the campus maintenance
program. The Director inspects all facilities and systems on a regular basis and
prioritizes, recommends and schedules all maintenance projects for the district. The
Director manages, monitors and responds to the online maintenance request system.
2. Supervision: Supervise and evaluate Buildings and Grounds personnel in
accordance with district policies and procedures.
3. HVAC maintenance: Oversee and ensure the operation of the heating, ventilation
and air conditioning systems for the district, including maintenance, repair and
cleaning of equipment in order to provide the necessary heat, cooling and hot water
according to season, temperature and demand.
4. Maintenance of grounds: Develop, recommend and implements buildings and
grounds preventative maintenance and improvement plans; including performing
regular safety checks on playground and sports equipment, and sees that immediate
and appropriate remediation of any such safety concerns are implemented.
5. Maintenance of athletics: Directs the preparation of playing fields, grounds, and
other necessary facilities for athletics and other district activities.
6. Maintenance equipment: Sees that any vehicle owned and/or used by the district
district is properly insured, registered, inspected, fully maintained and all
maintenance records logged/filed. Coordinates the disposal of out-of-date and/or
used district equipment.
7. Capital Projects: Provides input regarding all buildings and grounds capital planning
projects including assistance with all stages of referendum work.
8. Budget: Prepares and administers the budget for all maintenance, building and
grounds, security and janitorial supplies and equipment; including a planned program
for equipment replacement.
9. Record Keeping: Maintains records in all areas related to buildings and grounds
supervision and management (e.g. personnel, contracted services, insurance, etc.),
and provides information and records related to those areas when requested.
10. Purchasing and Inventory: Has direct contact with all vendors involved in the
bidding and purchasing of products and equipment for maintenance and custodial
needs. Controls inventory, storage, distribution, and reordering of supplies and
11. Working with Contractors: Serves in an advisory role for all bidding and contract
negotiations for maintenance services, equipment and supplies. Schedules,
supervises, and inspects any major buildings and grounds work with contractors and
verifies that the terms of all such contracts have been fulfilled before final payments
are made, and assists in the transfer or dismissal of property service
contracts/personnel. Oversees services such as trash removal, recycling, pest control
management, air quality testing, water quality testing, energy conservation, etc., are
provided to the district according to need or requirements.
12. Safety: Supervises the inspection and monitoring of all safety and security
systems (e.g. fire alarms, extinguishers, smoke/heat detectors, security systems) and
all buildings and grounds equipment and systems that relate to the environmental
functioning of the buildings and grounds (e.g. generators, lighting systems, water
systems, sewage systems, heating and cooling systems, plumbing) and schedules
repairs as necessary. Inspects all hazard situations and accident reports for potential
13. Emergency Response: Responds to buildings and grounds emergencies and drills
14. Security: Works with the Administrative Team to coordinate key control
management and all other safeguards for all district facilities. Reviews on a regular
basis all security precautions with the Safety Coordinator and recommends additions,
changes, or reductions in service as appropriate.
15. Feedback: Develops and monitors a feedback system from building principals
regarding the safety and cleanliness of all buildings.
16. Professional Development: Keeps informed of the latest trends, developments
and products in the areas of maintenance, repair, and upkeep; encourages
innovation and experimentation as appropriate.
17. Other duties as assigned by the Senior Vice Chancellor of Facilities
REQUIRED AND PERFERRED QUALIFICATIONS:
1. Minimum of Bachelor’s Degree with additional training related to skilled trades,
facility management, or management is required.
2. Extensive knowledge in principles of construction; electrical, plumbing, heating
and cooling systems; security, building automation systems, and grounds keeping is
3. Education, training and experience in dealing with all aspects of safety,
maintenance, and custodial programs including developing budgets, short-range and
long-range planning and purchasing. 5 years or more of successful supervisory
experience in an educational setting is preferred.
4. Preference to professional experience in a public agency, public school system,
community college or college or university, California community college experience
5. Demonstrated effective skills in leadership, management, communication, and