Director of Buildings and Grounds

Plexos Group seeks a Director of Buildings and Grounds (or Facilities Planning, Maintenance

and Operations)

Reports to: Senior Vice Chancellor of Facilities

Job Duties

The Director of Buildings and Grounds shall be responsible for leading the operation,

maintenance, improvement, safety and security of buildings, grounds and related

equipment for the City College of San Francisco. In coordination with the

administrative team, he/she shall develop and maintain comprehensive preventive

maintenance, energy management, in-service training, product testing, facilities

improvement, safety and other related programs. He/she shall see that all buildings

and grounds provide a safe, clean, and healthy educational environment for

occupants and visitors. Major duties include:

1. Overall maintenance: Plans, organizes and manages the campus maintenance

program. The Director inspects all facilities and systems on a regular basis and

prioritizes, recommends and schedules all maintenance projects for the district. The

Director manages, monitors and responds to the online maintenance request system.

2. Supervision: Supervise and evaluate Buildings and Grounds personnel in

accordance with district policies and procedures.

3. HVAC maintenance: Oversee and ensure the operation of the heating, ventilation

and air conditioning systems for the district, including maintenance, repair and

cleaning of equipment in order to provide the necessary heat, cooling and hot water

according to season, temperature and demand.

4. Maintenance of grounds: Develop, recommend and implements buildings and

grounds preventative maintenance and improvement plans; including performing

regular safety checks on playground and sports equipment, and sees that immediate

and appropriate remediation of any such safety concerns are implemented.

5. Maintenance of athletics: Directs the preparation of playing fields, grounds, and

other necessary facilities for athletics and other district activities.

6. Maintenance equipment: Sees that any vehicle owned and/or used by the district

district is properly insured, registered, inspected, fully maintained and all

maintenance records logged/filed. Coordinates the disposal of out-of-date and/or

used district equipment.

7. Capital Projects: Provides input regarding all buildings and grounds capital planning

projects including assistance with all stages of referendum work.

8. Budget: Prepares and administers the budget for all maintenance, building and

grounds, security and janitorial supplies and equipment; including a planned program

for equipment replacement.

9. Record Keeping: Maintains records in all areas related to buildings and grounds

supervision and management (e.g. personnel, contracted services, insurance, etc.),

and provides information and records related to those areas when requested.

10. Purchasing and Inventory: Has direct contact with all vendors involved in the

bidding and purchasing of products and equipment for maintenance and custodial

needs. Controls inventory, storage, distribution, and reordering of supplies and

equipment.

11. Working with Contractors: Serves in an advisory role for all bidding and contract

negotiations for maintenance services, equipment and supplies. Schedules,

supervises, and inspects any major buildings and grounds work with contractors and

verifies that the terms of all such contracts have been fulfilled before final payments

are made, and assists in the transfer or dismissal of property service

contracts/personnel. Oversees services such as trash removal, recycling, pest control

management, air quality testing, water quality testing, energy conservation, etc., are

provided to the district according to need or requirements.

12. Safety: Supervises the inspection and monitoring of all safety and security

systems (e.g. fire alarms, extinguishers, smoke/heat detectors, security systems) and

all buildings and grounds equipment and systems that relate to the environmental

functioning of the buildings and grounds (e.g. generators, lighting systems, water

systems, sewage systems, heating and cooling systems, plumbing) and schedules

repairs as necessary. Inspects all hazard situations and accident reports for potential

remediation.

13. Emergency Response: Responds to buildings and grounds emergencies and drills

as necessary.

14. Security: Works with the Administrative Team to coordinate key control

management and all other safeguards for all district facilities. Reviews on a regular

basis all security precautions with the Safety Coordinator and recommends additions,

changes, or reductions in service as appropriate.

15. Feedback: Develops and monitors a feedback system from building principals

regarding the safety and cleanliness of all buildings.

16. Professional Development: Keeps informed of the latest trends, developments

and products in the areas of maintenance, repair, and upkeep; encourages

innovation and experimentation as appropriate.

17. Other duties as assigned by the Senior Vice Chancellor of Facilities

REQUIRED AND PERFERRED QUALIFICATIONS:

1. Minimum of Bachelor’s Degree with additional training related to skilled trades,

facility management, or management is required.

2. Extensive knowledge in principles of construction; electrical, plumbing, heating

and cooling systems; security, building automation systems, and grounds keeping is

required.

3. Education, training and experience in dealing with all aspects of safety,

maintenance, and custodial programs including developing budgets, short-range and

long-range planning and purchasing. 5 years or more of successful supervisory

experience in an educational setting is preferred.

4. Preference to professional experience in a public agency, public school system,

community college or college or university, California community college experience

preferred.

5. Demonstrated effective skills in leadership, management, communication, and

presentations.