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Executive Assistant (Marketing) - 19-00608

Platinum Resource Group South San Francisco, CA
  • Expired: 14 days ago. Applications are no longer accepted.

Executive Assistant, Marketing

Location: South San Francisco, CA

JOB DESCRIPTION

· Responsible for performing business administrative functions, marketing projects-based work and providing executive support to members of the Marketing leadership bench.

· Providing general administrative support to the department.

· Act as a liaison, problem solver, and facilitator for the department, leverages strong interpersonal skills, relationship builds as an advocate for the department.

· Establish and maintain effective and cooperative professional business relationships with all levels of management, employees and outside customer contacts.

· Assist in the planning activities for all onsite and offsite team meetings, events managing associated logistics arrangements.

· Responsibilities include agenda preparation, meeting highlights, action items and action item tracking to successful closure.

· Interface with Legal to manage contracts, renewals, compensation tracking, calendaring of partner updates to company Leadership.

· Provides project management and tracking of high-level department projects, demonstrated success in managing deadline-driven projects across various levels of internal management stakeholders, as well as external customers.

· Perform team support duties including: ordering of office supplies, booking meeting rooms, processing training registrations and personnel training records, email distribution lists, prepare / updating global marketing annual events calendar, coordinate on-boarding of new employees and contractors, assist with space management, workspace move requests and submit facilities work orders.

· Effectively interface with Finance in support of purchase requisitions, work with Accounts Payable to monitor purchase order / payments, assist leadership staff with T / E and related expense reporting.

· This role will require off-hours work and responsiveness

QUALIFICATIONS

· Bachelor of Science, desirable study focus: Business Management.

· Strong communication skills (both written and verbal) and ability to operate effectively and efficiently in a challenging, fast-paced environment.

· Highly skilled in MS Suite – Advanced (Word, PowerPoint, Excel, Outlook, Visio, Adobe Pro, Publisher, InDesign, Concur, Access).

· Knowledge and experience of CRM platforms, SFDC; proficient in project-based programs MS Project, ProWorkflow.

· Proficient in managing executive calendars and organizing worldwide travel.

· Capable of working with discretion and tact in an environment exposed to a high level of sensitive and confidential information.

· Ability to multi-task, assist multiple team members at the same time, and prioritize work effectively.

· Detail-oriented and able to complete work assignments with a high degree of quality.

· Demonstrated initiative, flexible, highly organized and can anticipate and resolve problems before they escalate.

· The selected candidate must be professional, articulate and enjoy working within a collaborative, fast-paced and entrepreneurial environment.

· The ideal individual will have a confident and approachable personality, exercise good judgment in a variety of situations, have strong written and verbal communication, and exceptional administrative and organizational skills.

· He / she must be able to work under pressure, with the ability to handle a wide variety of activities and confidential matters with discretion.

Platinum Resource Group

Why Work Here?

Networking Bright People with Great Companies. Every Day.

Platinum Resource Group is a professional level consulting firm, providing resources to Fortune 1000 client companies in the areas of technology, human resources, accounting, finance, business systems and supply chain, on a contract and interim basis. PRG has operations in Orange County, San Diego, Los Angeles and San Francisco. As a W-2 employer we offer our consultants direct deposit bi-weekly payroll, health, dental, vision benefits, paid holidays, and referral bonuses.

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South San Francisco, CA
USA

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