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Senior Program Manager- Program Implementation Unit (PIU)

Plan International USA
Washington, DC
  • Posted: over a month ago
  • Other
Job Description

Plan works for girls’ rights. Harmful barriers like child marriage, human trafficking and gender-based violence are preventing girls and young women from achieving their full potential. Plan, along with government and private partners, fights against harmful gender norms and empowers young people to create positive change in their communities. We have worked in communities for more than 80 years and provide locally-driven programming through 240 offices around the world.


Plan International USA is fully committed to the safeguarding of all children and young people from all forms of violence.

Position Description:

The Senior Program Manager will work as a member of the Project Implementation Unit (PIU) and have management/backstopping responsibility of grant-funded projects from a range of institutional, foundation and multilateral donors to include USG.  The Senior Program Manager will ensure projects under his/her responsibility comply with Plan’s project management standard operating procedures.  This includes ensuring programmatic, operational and financial deliverables of projects are met.  Areas of responsibility include carrying out of contractual, financial, and general project support tasks as summarized below. The Senior Program Manager will report directly to the Senior Director, Programs. S/he will provide support in ensuring projects comply with Plan’s project implementation and management policies and procedures.


Essential Functions:

  • Leads assigned project portfolio, including management of resources across projects, operational and programmatic implementation to ensure compliance with standard operating procedures and donor rules and regulations. For selected projects, serves as Project Lead, with oversight of the project’s operational and programmatic implementation 
  • Creates and/or maintains project budget tool and coordinates data entry from field and home office into project contract budget in advance of modifications. During realignments, identifies and trouble-shoots issues.
  • Ensures revenue targets on assigned project portfolio are achieved.
  • Monitors ongoing issues and risks. Works with peers and senior management to mitigate risks and resolve issues. Involved in risk management decision making.
  • Assists home office and field team with quarterly corporate budget forecast review and approval process.
  • Acts as a liaison to the field for day-to-day problem solving and support.
  • Coordinates the administrative activities of the project including recruitment, mobilizing and demobilizing staff, maintaining project files, requesting purchases for goods and services, ensuring submission of project deliverables and project start-up close-down, as necessary.
  • Initiates requests for approvals and coordinates submissions of contracts for Independent Consulting Agreements, subcontract modifications and procurement to Plan contracts department. Identifies and synthesizes potential issues and presents possible solutions to project team.
  • Reviews budgets and develops budget projections as part of overall Project Health Check routine. Prepares and presents Project Health Check during monthly Portfolio Reviews. Leads portfolio review.
  • Proactively participates and contributes to award implementation in the field
  • Provides support with work planning and other program activities as requested
  • Creates learning and knowledge sharing across supported projects, the geography, and relevant Country Office.
  • Supervises, trains and coaches junior PIU staff. Ensures supervised staff have the required training and support to successfully carry out their responsibilities. Conducts performance reviews and goal setting meetings for supervised staff. 
  • Supports Business Development efforts, as needed/ requested

Skills and Competencies:

  • Ability to coordinate multiple projects simultaneously, work well under pressure and meet deadlines
  • Demonstrated experience of use of Microsoft Office Suite (Excel, Word, PowerPoint, etc.)
  • Demonstrated experience in fostering collaborative working relationships with organizational program and operational management teams
  • Demonstrated ability to identify potential project risks and works closely with project teams to implement risk mitigation procedures or corrective action plans
  • Knowledge of best-practices and approaches for project management

Education and Experience:

  • BA degree from an accredited college or university.
  • Master’s degree encouraged.
  • 7+ years of project management experience in international development context; experience with USAID-funded projects preferred.
  • Strong communications skills in written and spoken English.
  • Professional French and/or Spanish language proficiency required


Other Duties 

This job description does not contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time.


Position Type/Hours of Work:

This is a full-time position. Plan’s workforce is primarily remote requiring 3 days a month in the office. Typical workday is 8:30 to 5 p.m. EST, however we are a global organization and it is expected that the employees adjust their schedule as needed.

Plan is an equal opportunity employer and follows all laws associated with the EEOC.

Plan International USA


Washington, DC
20037 USA



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