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Human Resources Specialist – California Department of Corrections and Rehabilitation (CDCR)

Phoenix House Los Angeles, CA
  • Expired: 11 days ago. Applications are no longer accepted.

Human Resources Specialist  - California Department of Corrections andRehabilitation (CDCR)

(Full-Time)Reporting to the Talent Acquisition Manager, the Human Resources Specialist isresponsible for performing a wide variety of skilled duties relating to humanresources functions, including onboarding, human resources information systems,employee audits, and credential management.


This positionis contingent on contract award. The position is regional office based butwill include minimal travel, up to 25% to the California Department of Correctionsand Rehabilitation facilities throughout California. This position will requirea high level of prison gate clearance.


  • Contactsselected applicants and interns to schedule pre-employment appointments; ensurecomplete hiring documents for all new staff.
  • Processesin e3 and secures all education, credentials (licensure), andemployment/professional verifications for candidates, new hires, and currentemployees transferring to new a new position.
  • Responsiblefor initial, monthly submission of employees and independent contractors toensure their eligibility against Federal and State sanction lists and willmaintain records of such activity; check Megan's Law website yearly.
  • Securesdrivers' driving and other records; notifies hiring manager and recruiter regardingfinal status for new hires; ensures licenses remain current.
  • Securesdrivers' driving and other records; notifies hiring manager and TalentAcquisition Manager regarding final status for new hires; ensures licensesremain current.
  • Coordinatesmonthly New Employee Orientation (NEO) and CPR/First Aid training.
  • Createsnew employee files.  Follows-up onmissing or incomplete items, as needed, and maintains files in accordance withlicensing/agency standards and protocols.
  • Assistswith audits of employee's files, including I-9s.
  • Ensuresemployees stay current on required credentials, including TB tests, drivers'licenses, certifications, CPR training, etc.
  • Respondsto telephone calls and emails from staff, prospective candidates, outsidecontacts in a timely, friendly manner and assists callers as able.
  • Assistwith preparing responses to subpoena for records.
  • Ensuresnew hire reporting to state in compliance with state guidelines
  • Responsiblefor monthly invoice reconciliation, reviews, rectifies (with a vendor or A/P),and processes in a timely manner-within due date.
  • Copies,sorts, faxes, upload relevant employment documents, prepares a wide variety ofroutine and complex correspondence, forms, reports, and similar items usingword processing, spreadsheet, or desktop publishing software applications.
  • Respondsto telephone calls and emails from staff, prospective candidates, outsidecontacts in a timely, friendly manner and assists callers as able.
  • Assistsin the continued development and implementation of agency initiatives as wellas active committee participation as required.
  • Createsmaintains and updates department files as required by applicable state andfederal laws and Agency policies and procedures.
  • Exercisesgood business judgment and discretion to maintain absolute confidentialityregarding employee, client, and agency records.
  • Maintainsprofessional and technical knowledge by attending educational workshops;reviewing professional publications; establishing personal networks;benchmarking state-of-the-art practices; participating in professionalsocieties.
  • Developsand maintains a productive and effective team relationship within the Agency.
  • Respondand resolve help desk inquiries. Track and report on overall quantity and typeof help desk requests and resolutions identify and report findings of end-userneeds/issues. Initiate efforts and procedures to maintain data integrity,troubleshoot, and recommend solutions. Ensures HR service standards for talent acquisition are met.
  • Attendsall required staff training sessions in accordance with Phoenix House and statelicensing requirements, completes all training on time
  • Attendsand participates in program and all staff meetings
  • Adheresto and promotes the Phoenix House Mission, Vision, and Values while acting as arole model for others


  • HighSchool Diploma or equivalent required
  • Bachelor'sdegree preferred
  • aPHRpreferred
  • One(1) to three (3) years administrative experience required
  • PriorHR experience highly preferred
  • Mustmaintain a valid California Drivers' License, have proof of automobileinsurance and maintain a safe driving record based on Phoenix House policy


  • Demonstratedcommitment and adherence to Phoenix House Mission, Vision, and Values: I CAREFor- Integrity, Collaboration Appreciation, Respect, Excellence, andForward-Thinking
  • Extremelyorganized and detailed oriented
  • Abilityto work well in a team setting; however, able to perform effectively bythemselves with minimal supervision
  • Veryeffective oral and written communication skills sufficient to writecomprehensive reports and policies, study and interpret legal documents,develop/implement presentations for management and staff, and represent theorganization to vendors.
  • Proficiencyin MS Office systems
  • Knowledgeof administrative and clerical procedures and systems such as word processing,managing files and records, stenography and transcription, designing forms, andother office procedures and terminology
  • Abilityto work effectively in a fast-paced changing environment
  • Abilityto model positive behavior and demeanor
  • Excellenttime management and organizational skills
  • Abilityto be flexible; problem solver, self-directed; customer service-oriented, andcollaborative
  • Bilingualin Spanish preferred


Job Location: Lake View Terrace, CA

Job ID: 118

Phoenix House

Why Work Here?

Join a Great Agency that Offers a Rewarding Career, Great Benefits and Room for Growth!

Since 1979, Phoenix House California has provided recovery and rehabilitation services to thousands of men, women, and teens struggling with addiction and dependency. Our professional, experienced staff provides evidence-based services that help patients draw from their strengths to lead healthy, productive, and rewarding lives. Recognizing the long-term nature of recovery, Phoenix House addresses patients’ behavioral health issues through a continuum of care, including prevention, early intervention, treatment, and recovery support throughout Los Angeles and Orange counties. Phoenix House California is excited to announce that as of March 2019 we have once again secured CARF Accreditation focusing on quality and results in health and human service.


Los Angeles, CA