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Operation Administrative Assistant

Pharmpix Guaynabo, PR

  • Posted: over a month ago
  • Full-Time
Job Description

This is your chance to unleash your full potential!


PharmPix, is currently seeking for qualified Operation Administrative Assistant candidate to join our team. We are looking for successful people like you. Join the fastest growing Pharmacy Benefit Management (PBM) company in its category and take your professional career to the next level. PharmPix has become a leading provider of pharmacy benefit solutions and services in the continental United States and the territories.


Our work philosophy is based on commitment, dedication and loyalty. We take care of our employees, just as we ensure the welfare of our clients and partners. If you are creative, service oriented, resourceful and visionary, we would like to hear from you.


Position Summary

The Operations Administrative Assistant reports to the Network Manager and is responsible to support manager and their teams.


Essential Roles and Responsibilities

  • Attend and canalize inbound calls that are received at PharmPix Reception.
  • Receive visitor and register in the system.
  • Maintain the log of all returned checks.
  • Search in internal system for letters of approval and denial medication to be send to recipients.
  • Generate reports of the drug approval and denial letters sent in a daily and monthly basis.
  • Maintain calendar’s schedules for meetings and confirm appointments for the conferences.
  • Coordinate the visit and presentations with pharmaceuticals companies and other meetings requested.
  • Maintain the log of all returned checks.
  • Deliver the received mail to the different departments.
  • Support all Quality Management Program initiatives.
  • Special projects and other duties assigned by the Network Manager.
  • Edit PDF documents received from Clinical and Call Center Department. Set up and maintain filing systems of the Pharmacy Network Department.
  • Support Network department in credentialing process as required.
  • Responsible of the minutes of interdepartmental meeting of the Operation Department.
  • Making outbound calls to pharmacies/providers if necessary. 
  • Maintain logs of the minutes and documents discuss in meetings.
  • Maintain the supplies of the office supply.
  • Manage office space.


       Professional Experience and Skills Requirements:

  • Associate’s Degree in administration,  management or related field.
  • Proven experience of producing correspondence and documents.
  • Proven experience in information and communication management.
  • One (1) or two (2) years of office or commercial work experience.
  • Knowledge and experience of relevant software applications - spreadsheets, word processing, and database management.
  • Knowledge of administrative and clerical procedures.
  • Can demonstrate proper procedure for sorting materials, documents, letters, and reports, for filing purposes.
  • Ability to utilize a single and/or multi-line telephone system, and accurately record and route messages.
  • Ability to accurately prepare reports, summaries, etc., as needed.
  • Fully bilingual Spanish and English.
  • Proficiency in the use of Microsoft Tools: Excel, Word, Outlook, Office 365, Power Point and industry related software programs.


PharmPix is an Equal Employment Opportunity Employer Minorities / Females / Disable / Veterans




Guaynabo, PR
00968 USA



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