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Front Desk Receptionist

Pharmaron
Baltimore, MD
  • Posted: over a month ago
  • Full-Time
Job Description

Come Join Our Growing Team!

We are looking for a Front Desk Receptionist to join our Administrative Support team in Baltimore, MD. This role provides administration of front desk activities by greeting and directing guests; checking visitors in; validating parking and maintaining parking validation log; maintaining office security by following safety protocol and maintaining visitor log; responding to inquiries; answering and directing calls; receiving, sorting and distributing mail; maintaining consumable stock in kitchen, conference room and copier room; ensuring order and tidiness in reception area; and other administrative duties as assigned.

What The Job Entails:

  • Greet visitors and assists to determine nature and purpose of visit; directs or escorts them to specific destinations.
  • Answer main phone line - screen or forward calls, provide information, take message and schedule appointments.
  • Perform administrative support tasks such as take meeting minutes, transcribe handwritten information, scan documents, maintain files, draft correspondence, coordinate the pick-up and delivery of express mail services (FedEx, UPS, etc.) etc.
  • Schedule appointments and maintain and update appointment calendars.
  • Collect, sort, distribute, or prepare mail, messages, or courier deliveries.
  • Provide information about the Company, such as location of departments or offices, employees within the organization, or services provided.
  • Maintain kitchen consumables.
  • Maintain a clean and aesthetically pleasing reception area.
  • Coordinates local travel arrangements for personnel as needed including parking garage validations
  • Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, and other meetings with outside vendors.
  • Appropriately manage information of a highly confidential and critical nature.
  • Provide day-to-day administrative support to colleagues following assigned work priorities and established processes and operating practices.
  • Prepare responses to correspondence containing routine inquiries.
  • Assists in the ordering, receiving, stocking and inventory management of office supplies.
  • Assists Human Resources Department with the coordination of interviews and on-boarding/off-boarding (preparing desks or work area with office supplies and/or cleaning out desks when employees leave for return of supplies and/or left equipment to inventory.

Requirements:

  • High school diploma and at least one (1) year of administrative experience.
  • Associate's degree and 2+ years in a corporate office environment preferred
  • Proficiency in MS Office (Word, Excel, Outlook, PowerPoint, Teams)
  • Internet/Web browser software
  • Operating System - Windows
  • Detail-Oriented, highly organized, ability to multitask

Pharmaron

Address

Baltimore, MD
21201 USA

Industry

Tourism

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