Accreditation Coordinator

This position requires a minimum of 3 to 5 years administrative experience, proficiency in Window-based applications of Microsoft Word, Excel, Outlook, PowerPoint, and Quick Books software, with the ability to learn new software easily; complete tasks with thoroughness and accuracy; and with excellent verbal and written communications skills. The position responsibilities include project coordination, preparation of correspondence, reports, and presentations, database and file management, telephone communications, and special projects as assigned by the Assistant Executive Director/Director. This position supports the executive staff of the organization and supports the accreditation process to evaluate providers of continuing pharmacy education.

Following, but not limited to, are the tasks that are the responsibility of the Accreditation Coordinator:

Project coordination of the CPE program including maintenance of the work flow documents; meeting timelines for accreditation processes, including organization of materials and communication with constituents (commissioners, field reviewers, providers, etc.)

Creates and manages ShareFile collaboration sites for each CPE cycle which allows staff, commissioners and field reviewer’s access to review materials.

Assemble and e-mail complete CPE administrator packets for potential new providers. Provide appropriate CPE information for all ACPE reports (i.e., Board meeting agendas, Report of the Proceedings, Annual Report, ACPE newsletter, etc.).

Enters and maintains database information for the Provider Web Tool, including but not limited to contact information, history notes, program information, etc.

Assist the Assistant Director/Director with development, coordination and completion of CPE workshops and related materials.

Processes invoices in Quick Books for the CPE program application fees, annual accreditation fees, and any other CPE invoices as required, e-mailing, and filing of all accounting documents in the CPE files.

Core Competencies

The Ideal Candidates possess the following Core Competencies:

Exceptional verbal & written communication skills. This includes the ability to discuss matters and address issues with external partners in a proactive, positive, concise and effective manner.

Above-average problem solving skills - exhibits the ability to makes sound decisions based on analyzing problems skillfully and using logic to reach practical solutions.

Strong time management skills: demonstrating the ability to organize, prioritize and manage multiple responsibilities and tasks in a timely and efficient manner. Must be able to complete work assignments in a detail oriented, thorough and accurate manner – producing a solid work product in a well-paced environment.

Self-driven, exhibiting initiative and drive while demonstrating the ability to work effectively and productively with minimal supervision.

Should be extremely team-oriented and have a positive attitude toward co-workers – exhibiting a desire to help other administrative staff when necessary.

Must possess good computing skills in MS Word, Excel and Outlook. Knowledge of QuickBooks accounting software is a strong plus. Candidates with experience in a Citrix ShareFile environment will be given preference.

Qualified Candidates are requested to provide a well-written Cover letter detailing how their background meets the qualifications for this position.

The successful candidate will be required to pass a background check and a drug screen.