At Pearson, we're committed to a world that's always learning and to our talented team who makes it all possible. From bringing lectures vividly to life to turning textbooks into laptop lessons, we are always re-examining the way people learn best, whether it's one child in our own backyard or an education community across the globe. We are bold thinkers and standout innovators who motivate each other to explore new frontiers in an environment that supports and inspires us to always be better.
By pushing the boundaries of technology - and each other to surpass these boundaries - we create seeds of learning that become the catalyst for the world's innovations, personal and global, large and small. Are you passionate about providing best-in-class support to hundreds of customers? Are you a proven executive assistant who has delivered superior support to executives and employees at all levels?
We are looking for a technically savvy, upbeat, friendly and experienced executive assistant who is highly organized and committed to providing outstanding support to their groups. This person will work within our Inside Sales organization and report directly to the National Vice President of Inside Sales. You will be interacting with all levels of the organization.
We are excited about candidates who have strong execution experience and have worked in a fast paced, deadline driven environment. The successful candidate will help create presentations, schedule meetings, coordinate logistics and will work cross-functionally to drive results. This position is located in Chandler, AZ.
Coordinate schedules, appointments, and establish agendas. Manage executive's calendar including meetings, with difficulty such as more attendees, multiple locations & time zones, and with impact on other meetings. Oversee conference and meeting coordination, such as, arrangements for meetings, conferences, video conferences, and special events.
Coordinate and maintain frequent, less routine domestic and international travel that is increasing in complexity. Compose and distribute internal and external letters, memos, and other documents. Compile informational analysis and database projects as needed.
Assist with special projects and related research. Coordinate transfer of vital information to direct reports as needed. Maintain highly confidential records and documents.
Manage departmental vacation, sick leave, time off schedules and database. Process T&E expenses. Process computer equipment and software requests and purchases.
Maintain a current record of all computer equipment and software PO's. Work with other assistants cross-departmentally to coordinate projects, initiatives as defined by product management. Attend select strategic meetings as defined by product management to capture key meeting notes and actions.
Arrange for catered luncheons and provide beverages and snacks based on meeting needs. Monitor and maintain budget for office supplies, small assets, catering and T&E. Provide monthly communication to cost center Managers as to the status of their budget.
Create and maintain filing system. Build and maintain a highly organized and intuitive filing system so managers can quickly and easily access information. Maintain a current list of department employees to include name, group, manager, location, cost center, hire date, and additional information as needed.
Maintain a current organizational chart for department and distribute monthly to the department and other Admins. Assist with coordination and logistics for annual customer events. Distribute mail and ship packages as needed.
Assist with on-boarding new hires to include cube space, computer equipment and software, access to Chandler building and parking garage, access to network and shared folders, creating accounts for travel and expenses, and other tasks as needed. Create and maintain email distribution lists. Ability to set priorities, meet critical deadlines, juggle projects, and produce high-quality and accurate work under time constraints.
This hire will support an executive who travels frequently out of the time zone. Some flexibility on hours is desirable. Must be detailed orientated and demonstrate good organizational skills.
Excellent verbal and written communication skills required. Basic PC and Mac skills. Word.
PowerPoint - must be very experienced. Excel - must be very experienced. It is essential that the individual in this position be a self-starter requiring minimal supervision.
They must also be resourceful, conscientious, focused and detail-orientated. A professional yet friendly attitude, the ability to multi-task and switch focus, as well as a self-motivated mindset and approach will enhance the candidate's ability to perform well and grow within this service-orientated company. The ability to manage communication in a confidential environment is essential.
Team focused individuals with a support and service attitude will find this position extremely rewarding. A willingness and ability to shift priorities and take on projects is essential to the team player who will fill this position. #LI-SS