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Receptionist Administrative Assistant

Pavillion Agency New York, NY
  • Expired: over a month ago. Applications are no longer accepted.

Established midtown boutique staffing firm is seeking a cheerful and efficient Full-Time Receptionist! The Receptionist plays a highly important and valued role. They warmly greet and direct clients and visitors as well as act as the face and voice of the company. The receptionist makes both the first and last impression. If you remain unfettered in fast-paced working environments, have relevant work history, and possess the ability to juggle multiple duties gracefully,

This is a salaried position with benefits, wonderful employers, a stable working environment, and a great schedule!

Receptionist Duties Include But Not Limited To:

  • Welcome/Greet All Visitors
  • Pre-Screen Walk In Applicants
  • Answer And Direct A Heavy Call Volume On A Multi-Line Phone System
  • Provide Applications And Instructions To New Applicants
  • Circulate Electronic Faxes
  • Scan Documents
  • Update And Maintain Records In Extensive Internal Database
  • Manage Calendar Of All Office Appointments And Conference Room Schedule
  • Maintain And Stock Office Inventory
  • Order Office Supplies
  • Maintain Security Procedures; Monitoring Logbook
  • Maintain A Clean Reception Area
  • Light Online Research
  • Willingness To Assist With Other Tasks As Needed

Minimum Qualifications:

  • Strong Written And Verbal Communication
  • Ability To Navigate Between Different Communication Styles
  • Computer And Tech Savvy (e.g.. E-Mail, Scan, Fax, Database Entry, Basic Software - - MS Office)
  • Highly Organized With Ability To Prioritize And Multi Task
  • Experience Working In A Fast Paced Environment
  • Neat Presentation And Professional Disposition
  • Verifiable Professional References
  • Knowledge Of FileMaker A Plus

Pavillion Agency

Why Work Here?

Working in a dynamic, yet friendly, environment with lots of challenges. No day is the same!


15 East 40th Street
New York, NY