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Project Coordinator

Paul Davis Restoration of Susquehanna Valley
Harrisburg, PA
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

Full Job Description

Coordinators will work within our Sales, Emergency Services (Mitigation) Department and/or our Reconstruction Department. The Coordinator will work as a Liaison for the client to identify project requirements and specifications. The Coordinator will administer and organize jobs and support team members as assigned.

Essential Duties/Responsibilities
  • May support Mitigation Manager, Reconstruction Production Manager or Project Director when needed
  • Answer incoming calls on office and mobile lines
  • Complete intake for new losses
  • Collaborate with clients, customers and vendors
  • Complete job notes in operating systems
  • Complete compliance tasks in main operating systems
  • Create new loss (jobs and projects) files
  • Create and send invoices for jobs/projects
  • Maintenance and filing of job files and project documentation
  • Run reports in main operating system, RMS
  • Confirm that the current jobs are on schedule
  • Coordinate job/project schedules, resources, equipment, and labor
  • Liaison with clients to identify and define jobs
  • Ensure the client’s needs are met from start to completion of job
  • Assist Project Managers with job updates and job information
  • All other duties as assigned
Competency – Knowledge, Skills and Abilities:
  • Knowledge of Microsoft Office applications (Outlook, Word, Excel)
  • Customer Service Skills
  • Communication skills
  • Typing skills
  • Administration skills
  • Ability to learn and operate our primary operating systems: RMS, Xactimate, Contractor Connection, SharePoint, and One Drive
  • Ability to create documents and invoices
  • Ability to answer and communicate with customers over the phone
  • Ability to work office equipment (fax, scanner, printer, phone system, computers)
  • Ability to work independently
  • Ability to coordinate multiple jobs within the same time frame
  • Stress Management and Composure
  • Maintain a level of confidentiality
Required Education and Experience

  • High School Diploma or GED required
  • Customer Service experience
  • Three plus years’ experience in an Administrative position

Preferred Education and Experience

  • Associate Degree Preferred
  • One or more years’ experience within the restoration industry or related industry

Physical Requirement

  • Must be able to stay in a stationary position up to 100% of the time
  • The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
  • Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
  • Must be able to observe and perceive information on a computer and documents
  • Must be able to communicate and converse with customers over the phone
  • Occasionally will lift up to 10lbs
  • Ability to safely operate a company vehicle

Paul Davis Restoration of Susquehanna Valley


Harrisburg, PA
17111 USA



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