Project Coordinator
Paul Davis Restoration of Susquehanna Valley
Harrisburg, PA
- Expired: over a month ago. Applications are no longer accepted.
Job Description
Full Job Description
Coordinators will work within our Sales, Emergency Services (Mitigation) Department and/or our Reconstruction Department. The Coordinator will work as a Liaison for the client to identify project requirements and specifications. The Coordinator will administer and organize jobs and support team members as assigned.
Essential Duties/Responsibilities
Preferred Education and Experience
Physical Requirement
Full Job Description
Coordinators will work within our Sales, Emergency Services (Mitigation) Department and/or our Reconstruction Department. The Coordinator will work as a Liaison for the client to identify project requirements and specifications. The Coordinator will administer and organize jobs and support team members as assigned.
Essential Duties/Responsibilities
- May support Mitigation Manager, Reconstruction Production Manager or Project Director when needed
- Answer incoming calls on office and mobile lines
- Complete intake for new losses
- Collaborate with clients, customers and vendors
- Complete job notes in operating systems
- Complete compliance tasks in main operating systems
- Create new loss (jobs and projects) files
- Create and send invoices for jobs/projects
- Maintenance and filing of job files and project documentation
- Run reports in main operating system, RMS
- Confirm that the current jobs are on schedule
- Coordinate job/project schedules, resources, equipment, and labor
- Liaison with clients to identify and define jobs
- Ensure the client’s needs are met from start to completion of job
- Assist Project Managers with job updates and job information
- All other duties as assigned
- Knowledge of Microsoft Office applications (Outlook, Word, Excel)
- Customer Service Skills
- Communication skills
- Typing skills
- Administration skills
- Ability to learn and operate our primary operating systems: RMS, Xactimate, Contractor Connection, SharePoint, and One Drive
- Ability to create documents and invoices
- Ability to answer and communicate with customers over the phone
- Ability to work office equipment (fax, scanner, printer, phone system, computers)
- Ability to work independently
- Ability to coordinate multiple jobs within the same time frame
- Stress Management and Composure
- Maintain a level of confidentiality
- High School Diploma or GED required
- Customer Service experience
- Three plus years’ experience in an Administrative position
Preferred Education and Experience
- Associate Degree Preferred
- One or more years’ experience within the restoration industry or related industry
Physical Requirement
- Must be able to stay in a stationary position up to 100% of the time
- The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
- Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
- Must be able to observe and perceive information on a computer and documents
- Must be able to communicate and converse with customers over the phone
- Occasionally will lift up to 10lbs
- Ability to safely operate a company vehicle
Paul Davis Restoration of Susquehanna Valley
Address
Harrisburg, PA
17111
USA
Industry
Technology
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