Part-time Administrative Assistant

A Custom Home Builder here in West Michigan is looking for a part-time administrative assistant to join their team and help them achieve their mission "To make a positive impact in people's lives". This position will directly support the CFO to be as effective as possible. The position would require approximately 15-25 hours per week.

The ideal candidate will be a team player, have great attention to detail, strong organizational skills, and previous administrative experience supporting a team.

Job Responsibilities:

• Assist with management of email, calendar, daily tasks, and digital file management.
• Help the team achieve corporate and individual goals by preparing, updating, and communicating scorecard results.
• Manage a wide variety of projects and help launch new initiatives as opportunities arise.
• Management of real estate listings – including preparing contact documents, providing weekly market updates to clients, coordinating showings, and preparing for closings.
• Manage owner’s expense report.
• Prepare written correspondence as requested.
• Be a participating team member in monthly staff meetings and other trainings as may be provided.
• Infrequently coordinate travel and meeting registrations.
• Manage corporate culture initiatives and communications such as new employee announcements and coordinating employee social events and client celebrations.
• Coordinate and prepare owner for meetings: including scheduling, preparing agendas, providing materials to participants, preparing minutes, and scheduling next steps.

Qualifications:

• Consistent positive attitude
• Ability to anticipate CFO's needs and plan to avoid foreseeable problems
• Ability to solve problems
• Highly proficient in Microsoft Outlook, Excel, and Word
• Strong technology orientation, ability to learn new skills easily
• Degree in Business Administration or related degree preferred
• 3+ years of strong administrative experience
• Some marketing experience preferred
• Strong creative and business writing skills
• Excellent verbal communication skills
• Discern and ensure confidentiality
• Ability to work independently
• Ability to ensure details are managed