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Executive Assistant

Parry Labs
Huntsville, AL
  • Expired: over a month ago. Applications are no longer accepted.
Job Description
Salary:

Title: Executive Assistant

Location(s): Huntsville, AL

Job ID:

Date Posted:

Department: Human Resources

 

Parry Labs, founded in 2016, is headquartered in Alexandria, VA, with offices located in Huntsville, AL, Dallas, TX, and Columbia, MD.  We provide leading edge software-defined / hardware-enabled solutions enabling mission success across air, land, sea, and cyber domains for DoD customers.

Parry Labs is building a strong executive team with leadership stemming from General Atomics, Northrop Grumman, Palantir and more.  We are quadrupling in size over the next two years and are looking for strong professionals to support our executives and our fast-growing engineering workforce as we put process, organization, and structures in place to scale out with this dynamic growth.  Parry Labs offers a dynamic culture where every employee has the opportunity to have a direct impact.


JOB PURPOSE


For our team, an Executive Assistant does more than just support our leaders: they are the backbone of busy people and our growing company.  They build strong relationships with the people they support and have a passion for helping others, making themselves an invaluable resource at Parry Labs.

 

KEY RESPONSIBILITIES

 

  • Maintain executive leadership calendars, schedules, prioritization of time and tasks
  • Manage expensing and expense reporting for executive leadership
  • Orchestrating travel arrangements for executive leadership
  • Compose responses to routine inquiries and assist the leadership with communication to his team
  • Attend meetings to provide tasking priorities to attendees
  • Ability to travel as needed for various events with the executive team
  • Prepare and coordinate executive level correspondence for executive leadership
  • Follow administrative, confidential, and sensitive data guidelines
  • Plan, coordinate and execute events for various sites (internal staff events to customer events)
  • Identify opportunities to improve on administrative business policies/objectives
  • Coordinate executive meetings: scheduling, prepare handouts and catering, etc.
  • Assist in various tasks and special projects upon request
  • Prioritize work assignments to ensure work is completely accurately and in a timely manner
  • Provide typing, graphic, and presentation support. May perform editing of author’s documentation.

 

ADDITIONAL RESPONSIBILITIES 


  • Assisting with daily facilities management
  • Supporting site relocation planning
  • Supporting site growth planning

 

PREFERED QUALIFICATIONS


  • Attention to detail, accuracy, and quality driven
  • Ability to pivot quickly, anticipate needs, and execute autonomously, with strong attention to detail.
  • Ability to multi-task, prioritize, and have a high sense of urgency.
  • Excellent verbal, written, and graphical communication skills
  • Ability to interact with a wide range of teams internally and externally with thoughtfulness and tact.
  • High level of professionalism, confidentiality, and discretion in both internal and external interactions.
  • Outstanding interpersonal skills and professional appearance and countenance
  • Solid administrative skills (correspondence management; calendar management; scheduling travel; monitor workflow and track expenses; etc.)
  • Comfortable interacting with high-level individuals and functions well in a fast-paced environment
  • Must be a team player skilled with resolving conflicts
  • Ability to take direction and work independently to task completion
  • Bachelor’s degree in business administration or related field

 

REQUIRED MINIMUM QULAIFICATIONS

 

  • Two years of previous administrative or related job experience coordinating personnel and activities in a fast-paced environment
  • Excellent computer skills, including proficiency with Microsoft products (Outlook, Excel, Word, PowerPoint, etc.)

 

TRAVEL REQUIREMENTS

 

< 10%


LIFE AT PARRY LABS

Employee Incentives: 401K with matching; Educational Assistance; Casual work environment; Unlimited PTO; Work-life balance; Upward Mobility; Relocation.

 

*The description provided above is not intended to be an exhaustive list of all job duties, responsibilities, and requirements. Duties, responsibilities, and requirements may change over time and according to business need.   

 

**Candidates must have the ability to obtain a US (United States) Government security clearance and will be subject to a US security background investigation. An active security clearance is preferred. Parry Labs is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age (40 or older), disability, genetic information, protected veteran status, or any other factor prohibited by applicable law.


Parry Labs

Address

Huntsville, AL
35806 USA

Industry

Business

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