Panum is looking to hire a Senior Contract Specialist to assist us on an awarded contract we have with the United States Coast Guard. The US Coast Guard (USCG) requires contractor support services in the continued development and operation of the Contracting Officer’s Representative (COR) Program Management Office within the Office of Policy and Oversight (CG-913).The location for this task is SE Washington, DC.
We are looking for someone who works well in a team environment yet can work independently on specific tasks with little oversight. Qualified candidate must be experienced, and knowledgeable in all aspects of the Federal Government acquisition process from requirements development through contract closeout. The incumbent is expected to have a comprehensive understanding of Federal Acquisition Institute Training Application System (FAITAS), Contractor Performance Assessment Reporting System (CPARS), and the details of contract administration to include the associated documentation requirements.
Qualified candidate must have the ability to communicate with USCG program sponsor personnel and acquisition workforce professionals as well as facilitate communications between these two groups. The incumbent must maintain patience and a nurturing approach in providing advice, guidance, and training on how to process routine as well as complex acquisition related tasks.
The USCG COR community requires a wide range of support to ensure accurate and timely contract administration
- Interpret COR-related policies (i.e., Federal Acquisition Regulation (FAR), Homeland Security Acquisition Regulation (HSAR), Homeland Security Acquisition Manual (HSAM), Coast Guard Acquisition Procedures (CGAP), DHS and USCG policies, instructions, Governance Memorandums (GM) and Management Letters (ML)etc.)
- Monitor and support USCG COR activities
- Provide guidance, assistance and reference documentation to the Coast Guard COR community during all phases of the acquisition process to include:
- Generating Acquisition Planning Forecast System(APFS) entry.
- Developing Acquisition Plans (APs).
- Reviewing and/or developing Statements of Work(SOW), Performance Work Statements (PWS) and Statements of Objectives (SOO).
- Conducting Market Research.
- Creating an Independent Government Cost Estimate (IGCE).
- Submitting the PR Package.
- Source Selection processes.
- Resolving complex contract issues.
- Onboarding contractors.
- Monitoring contract performance in accordance with the Quality Assurance Surveillance Plans (QASP).
- Initiating and submitting the interim and annual CPARS.
- Invoicing process.
- Contract closeout procedures in accordance with DHS/USCG policies and guidance.
- Support the operation of the USCG COR Program Office by:
- Assisting with the preparation of correspondence.
- Assisting with preparation for conferences.
- Generating electronic contract files.
- Providing record and file management support.
- Recommending and monitoring COR related performance and readiness metrics.
- Maintaining COR performance and readiness dashboards.
- Promote COR community communications and information sharing.
- Responding to COR Help Desk inquires
- Identifying and delivering COR related training.
- Assisting program leadership in the planning, alignment and execution of the COR program mission and objectives
- Good communication skills – verbal and written
- Knowledge of federal acquisition rules and regulations (FAR, HSAR, HSAM and Coast Guard Acquisition Road Map)
- Possess experience in utilizing Microsoft® Power Point©, Microsoft® Word©, and Microsoft® Excel©
- At least 1 year of Intermediate experience using MS Excel
- Minimum of ten plus (10+) years of experience in conducting comprehensive acquisition support activities in FAR-based contracting
- Bachelor’s degree in a related field of study.
- Ability to successfully clear a Tier-1 (Public Trust) background investigation.
- FAI or DAU certification is desirable
- USCG experience and prior federal government employment are desirable
- We prefer candidates with an active USCG or DHS security clearance